The Accounts Payable Specialist is responsible for day-to-day accounts payable functions. This position reports to the Sr. Manager, Accounting and Accounts Payable and must be a self-starter and independent, detail-oriented team member. This team member is responsible for ensuring that all vendor invoices are paid in a timely manner and AP agings are monitored and maintained.
General Duties/Responsibilities (May include but are not limited to):
Matches invoices with purchase orders and receiving documents;
Process and review accounts payable transactions for proper coding and approvals;
Reconcile vendor statements and research and correct discrepancies;
Interface with vendors and employees to troubleshoot and resolve accounts payable matters in a timely manner;
Prepares daily batches of accounts payable invoices for review and ultimate posting by the Sr. Manager, Accounting and Accounts Payable;
Process weekly check disbursements for claims and accounts payable for various entities;
Responsible for following up with department heads on invoice approvals and vendors as necessary;
Assist with other special projects as needed (audits document request, yearly 1099 reporting for independent contractor);
Assist with the Company's expense reimbursement process, including but not limited to reviewing and approving expenses reports, ensure expense reports are in compliance with company policy, resolving/following up on questionable expenses, ensuring that expenses are current; answer questions on how to use the company's expense tracking tool; and
Other responsibilities as assigned by Accounting Management.
Requirements:
1. Minimum Experience:
Minimum 2 years of accounts payable experience including full cycle accounts payable
2. Education/Licensure:
High School diploma with knowledge of accounting and /or bookkeeping.
3. Other:
Intermediate proficiency in Excel.
Proficiency in Microsoft Word.
Experience with accounts payable general ledger accounting systems such as Microsoft Dynamics, Lawson Infor, Peoplesoft, Oracle, or SAP, preferred but not required.
Willingness and capability to learn new things quickly.
