Dept Number/Name: 0-0240-000 / Shared Services Tampa Central

College Division: Bus and Fin-Controllers Office

Salary Plan: Administrative

Job Code/Title: 8272 / Finance Specialist I

Hiring Salary/Salary Range: $46,000

Position Number: 00003969

ORGANIZATIONAL SUMMARY:

Business Support Services (BSS) is shared services unit within the Business and Finance office of the University. BSS provides financial transaction support to optimize efficiency and leverage scale, freeing colleges/units to focus on their academic, instructional, research, or business missions. BSS offers a wide range of services, including accounts receivable, employee reimbursements, purchasing, travel, and USF Foundation transactions. BSS teams work collaboratively with each college or unit to ensure exceptional service.

POSITION SUMMARY:

This position is responsible for providing high-quality financial and administrative services to the University in accordance with the terms of the BF Embedded Services SLA. The role requires a strong understanding of university processes, excellent communication and interpersonal skills, and a commitment to customer service. Responsibilities include processing accounts receivable invoices, assisting with new customer onboarding and contract processing, managing employee reimbursements and expenditure transfers, processing purchase requisitions and P-card transactions, coordinating travel arrangements, and handling expense reports. Collaboration with BFSS team members is essential to maintain accurate records and ensure compliance with university policies. The incumbent will also participate in continuous improvement initiatives to identify and implement process enhancements.

RESPONSIBILITIES:

Financial Transactions:
Interpret complex university policies and procedures to coordinate the processing of accounts receivable invoices, assist with new customer on-boarding and contract processing.
Supervise employee reimbursements and expenditure transfers.
Supervise the procurement process, including the approval of purchase requisitions and P-card transactions, ensuring compliance with university policies and financial guidelines.
Facilitate and supervise travel logistics, demonstrating the ability to make strategic decisions regarding travel arrangements. Independently review and process complex expense reports, ensuring accuracy and adherence to policies.
Partner and collaborate on USF Foundation initiatives, providing expertise in processing check requests and purchase requisitions. Contribute strategically to financial activities, ensuring alignment with the organization's goals.

Financial Reporting:
Analyze data to assist in the preparation of financial reports, statements, spreadsheets, ad hoc reports, and consolidated financial reports used by management/accountable officers.
Perform analytical analysis of departmental financial transactions.

Transaction Reporting:
Compile and analyze data for transactional reporting, including transaction counts, average spend per transaction, vendor spend, variance from SLA, and other ad hoc reports as needed.

Stakeholder Interaction:
Engage in daily, proactive interactions with college faculty, staff, and students to foster effective communication, build collaborative relationships, and provide strategic support.
Address complex inquiries, offer guidance, and contribute to the overall enhancement with various university agencies (Purchasing, HR, Finance & Accounting, DSR, RPM, UCO, and Travel).

Performs other duties as assigned.

POSITION QUALIFICATIONS:

MINIMUM:

- Bachelor's degree in Finance, Accounting, Business Administration, or related field.
- Degree Equivalency Clause: Four (4) years of direct experience for a bachelor's degree.
- 0-2 years related work experience in lieu of postsecondary education requirements.

PREFERRED:

Bachelor's degree in Accounting

USF Tampa

Information for Applicants

This position is subject to a Level 1 criminal background check.

Job Opening Number: 38267

Posting Date: 11/20/2024

Posting End Date: 12/04/2024

How To Apply

Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

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To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu .

Equal Employment Opportunity

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

USF's Equal Opportunity Affirmative Action Statement .

Federal Rights

Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .

Work Location

Campus map and location overview: USF - Tampa Campus

About USF

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .

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