Job Description:

Position Details Req ID: req18484 Position Title: Grants Management Specialist: Post Award Position Type: Staff Full-Time Position Number: AS6872 OSU Campus: Stillwater Department: The Innovation Foundation Location Address:
1201 S Innovation Way
Stillwater, Oklahoma, 74074
United States Hiring Supervisor: Allan Janus Hiring Range
(Contingent upon available funding): 50,500.00 - 74,000.00, Salary Work Schedule: Monday-Friday 8a-5p Faculty Appt Period: Job Summary: The Innovation Foundation at Oklahoma State University is in search of a motivated, self-driven Grants Management Specialist (GMS). Applicants must have a passion for their work, be innovative, and possess strong verbal and written communication and analytic skills. This position will coordinate award and post-award functions within the organization's grants management lifecycle. This person will also act as a liaison between internal and external project stakeholders and funding agencies, providing support in a variety of activities related to implementation. The GMS plays a critical role in the effective administration and management of grants and sponsored research projects, which includes fiscal management of budgets. This position is responsible for ensuring compliance with grant regulations, facilitating the grant application process, and providing essential support to researchers and faculty members. Special Instructions to Applicants Please submit a resume and 3 references. Education & Experience Position Qualifications:

Minimum Qualifications:

Bachelor's degree in a relevant field.

Five years of related work experience. Education may be substituted for years of experience.

Grants Management Experience: Candidates should have a demonstrated track record of working in grants management, preferably in a similar academic or research institution, nonprofit organization, or government agency. This experience should post-award grant administration.


Knowledge of Grant Regulations: Familiarity with federal, state, and institutional regulations pertaining to grants and sponsored research is essential. Candidates should have experience navigating compliance requirements, such as those from funding agencies like NIH, NSF, USDA, ODAFF, EDA, OBO or private foundations.


Budget Management: Experience in managing grant budgets, tracking expenditures, and conducting financial reconciliations is crucial to ensure responsible fiscal management.


Reporting and Documentation: Candidates should have a background in generating reports related to grant financials, progress, and compliance. Attention to detail in record-keeping is important.


Training and Support: Experience providing guidance, training, and support to stakeholders on grant-related matters is highly beneficial. Special focus on familiarity with OSU institutional policies and procedures.


Subawards and Contracts: Experience managing subawards, contracts, and agreements associated with grants is an advantage, as it involves coordination with external partners.


Grant Closeout: Familiarity with grant closeout procedures, including final reporting, equipment/property disposition, and financial reconciliation, is a plus.


Communication Skills: Strong written and verbal communication skills are essential for effectively liaising with researchers, funding agencies, and internal stakeholders.


Organizational Skills: Given the multifaceted nature of grant management, candidates should demonstrate strong organizational skills to handle multiple grants concurrently and meet deadlines.


Technical Proficiency: Proficiency in relevant software and tools for financial tracking, reporting, and data analysis is often required.In addition to the above requirements, The Innovation Foundation at OSU seeks a Grants Management Specialist with several key attributes to thrive within the dynamic grants management team. The ideal candidate should possess a strong attention to detail and a deep understanding of grant regulations to ensure meticulous compliance. Exceptional communication skills are vital, enabling effective collaboration with researchers, funding agencies, and internal stakeholders. A proactive and organized approach is highly valued, as it allows for the efficient management of multiple grants simultaneously. Additionally, candidates should exhibit a commitment to continuous learning and staying current with evolving grant-related policies and procedures. Overall, the successful candidate will contribute to the foundation's mission by facilitating the responsible administration of grants and the advancement of impactful innovative initiatives.

Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit eeo.okstate.edu.

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