Overview Gift of Hope is proud to serve as the federally designated not-for-profit organ procurement organization (OPO) that coordinates organ and tissue donation and provides compassionate service to families of donors in the northern three-quarters of Illinois and northwest Indiana.
Since our inception in 1986, we have coordinated donations that have saved the lives of more than 23,000 organ transplant recipients, and improved the lives of hundreds of thousands of tissue transplant recipients. As one of 58 organ procurement organizations that make up the nation's organ donation system, we work with 183 hospitals in our donation service area.
Summary
Provides assistance with various administrative functions for Human Resources, which includes, maintaining employee files, HRIS data entry, and other projects as assigned.
Compensation Range for this position: $28.00 - $32.00 per hour
Our Benefits
In addition to competitive salaries, we offer a comprehensive benefits package:
Medical, dental, vision, disability and life insurance options for full-time employees
Generous Paid Time Off (PTO) plan
403(b) retirement plan with company match
Tuition Reimbursement up to the IRS-allowed maximum
Personalized learning and educational development opportunities
Monthly cell phone and internet stipends
Paid Parental Leave
Annual Employer-funded Lifestyle Spending Accounts to support wellness needs
Support and counseling for personal, work financial or family needs through our Employee Assistance Program (EAP) and our partnership with Critical Incident Stress Consultants (CISC)
Responsibilities
This job requires you to reside in the greater Chicagoland area. This is a Hybrid position with some in-office requirements.
Essential Functions
The following essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation.
Advance Gift of Hope's mission, vision and core values: providing compassionate service, contributing to outstanding teams and engaging as one of our passionate people committed to a positive culture that embraces diversity, equity, inclusion and belonging. Adhere to all policies and procedures in carrying out the responsibilities of this position
Create and maintain current and former employee personnel, medical and benefit files; ensuring that all information is complete, accurate and up to date
Monitor Human Resources email inbox daily and ensure timely response
Complete verification of employment requests in a timely manner as needed
Support payroll processing by updating employee changes in the HRIS and providing paperwork to payroll
Ensure successful implementation of new hire pre-boarding and onboarding processes
Coordinate and manage new hire orientation including scheduling room logistics, communication to teams involved, preparation of materials, and processing of new hire paperwork
Manage fit-test coordination, scrub allowance letters, Lands' End vouchers, as needed
Prepare hotel reservations for new hires as needed and ensure timely communication
Update new hire orientation master deck presentations as needed; communicate with presenters to ensure format and brand consistency are accurate throughout the presentations
Complete Forms I-9, verify I-9 documentation, complete E-Verify and maintain I-9 files
Manage tracking of 90-day checklist for new hires and all transitions in the organization
Manage tracking of organizational annual requirements, e.g., Conflict of Interest, Driver's License, Vehicle Insurance, MVR Report
Manage service anniversary gift program; send anniversary notifications, order and track gifts, work with payroll on monetary gifts
Manage job description revisions and annual review/update of job descriptions; format consistency, logo consistency, and utilization of inclusive language tool; submit through document control
Lead the processing of education assistance applications, employee referrals, and employment verifications
Perform administrative functions, including, but not limited to, photocopying, scanning and filing, as needed
Other duties and special projects as assigned
Qualifications
Education and Training Required
The following identifies the minimum education and training required to perform the essential functions of the job.
High school diploma or GED equivalent required; Associate's or Bachelor's degree in Human Resources or other related field preferred
Experience and Skills Required
The following indicates the minimum skills and experience required to perform the essential functions of the job.
1+ years' Human Resources experience
Knowledge of federal and state employment law, and regulatory compliance
Excellent verbal and written communication skills
Ability to communicate effectively with employees at all levels of the organization
Position involves exposure to sensitive information, necessitating considerable use of discretion and judgement
Ability to convey a positive and professional image to employees
Proficient in Word, Excel, PowerPoint, and Adobe software
Ability to research and analyze various types of data
Ability to effectively resolve problems or issues by using judgment that is consistent with policies, procedures, regulations, and past practice
Ability to operate under tight deadlines and changing priorities
Highly organized with the ability to pay attention to detail to assure accuracy and completeness of records and data
Physical Demands
The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Ability to function in a normal office environment
Ability to file documents at varying height levels
Ability to lift and move 30 pounds
Ability to speak to convey information to employees and vendors
Ability to use personal cell phone for business purposes
Ability to input employee data and manage department records
Work Environment
The work environment characteristics described here are representative of those that will be encountered by an employee while performing the essential functions of the job.
Normal office environment
Remote work as needed
The policy of Gift of Hope Organ and Tissue Donor Network is to promote equal employment opportunity through a positive and continuous program of specific practices designed to ensure the full realization of equal employment opportunity without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, or status as a disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran designated under the Vietnam Era Veterans' Readjustment Assistance Act, as amended (VEVRAA).
