Purpose

The Branch Administrative Assistant is responsible for assisting the Dispatcher in coordinating jobs in order to provide service to our customers in a timely manner. The individual will deliver administrative and organizational support to aid in projects running smoothly and in a timely manner.

Duties and Responsibilities

* Evaluate, process, and transmit information, instructions, and permits
* Assist with monitoring weather activity and evaluating how to proceed based on weather-related regulations and policies
* Evaluate DOT regulations and work with the Compliance Specialist to maintain accordance
* Provide appropriate maps, direction charts and job specific paperwork to support personnel prior to beginning of jobs
* Check that inspections have been completed, file in proper locations, and turn in any discrepancies and service issues to service department
* Assist with payroll daily by collecting employees’ timesheets, determining rates based on job type and employee, and entering time into CMMS (Job Cost Dispatch)
* Assist with managing and coordinating site specific prerequisites and compliance
* Review ELD compliance for cranes assigned branch
* Any other administrative duties as assigned

Requirements

Education:

* High school diploma or GED required

Experience:

* Previous experience with payroll in an industrial or construction environment is preferred but not required
* 1 or more years’ experience using a CMMS such as Job Cost Dispatch to enter payroll
* 1 or more years’ experience with administration of drug screens and background screening

Skills

* Excellent communication skills and attention to detail
* Advanced computer skills; proficient in MS applications
* Advanced ability to problem solve and make sound decisions during high pressure situations
* Expert multitasker with ability to meet deadlines

Language Skills:

Must be able to read and comprehend simple instructions, short correspondence and memos and the ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to other employees of the organization

Physical Demands:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to walk, use hands to finger; handle or feel; and kneel; crouch; or crawl; and talk; or hear; push and/or pull; reach; bend and/or stoop. The employee may occasionally lift and/or move up to 25 pounds.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is in a typical office setting.

Maxim is an equal opportunity employer and does not discriminate against employees or applicants for employment based on their race, color, religion, creed, sex, national origin or ancestry, age, sexual orientation, disability, genetic information or veteran status, as those terms are defined under applicable laws, or any other characteristic protecte

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled