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Posting Details (Default Section)
Posting Number:
20244207S
Position Title:
Instructional Coordinator
Position Type:
Staff
Location:
Villanova, PA
Recruitment Type:
Internal/External Applicants
Work Schedule:
full-time/12-months
Avg Hours Week
Department:
576-Dean, Professional Studies
Position Summary:
Reporting to the Director of Teaching, Learning, and Assessment, the Instructional Coordinator will play an essential role in the operations of the College of Professional Studies. In this primarily faculty-facing position, tasks will include course scheduling, supporting faculty, and ensuring that faculty have appropriate course materials. Villanova is a Catholic university sponsored by the Augustinian Order. Diversity and inclusion have been and will continue to be an integral component of Villanova University’s mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.
Duties and Responsibilities:
Course Scheduling:
Under the supervision of the Director of Teaching, Learning, and Assessment, coordinate the assignment of academic faculty to both credit-bearing and non-credit-bearing courses, ensuring optimal use of resources and alignment with institutional goals.
Send teaching requests, including assigned course times, to faculty and carefully document responses.
Notify Director of Teaching, Learning and Assessment of any potential staffing shortages well in advance of the beginning of the term.
Notify faculty when courses are canceled or rescheduled.
Liaise with academic department leadership in other colleges for credit-bearing courses needed for CPS degree and credit-bearing certificate programs.
Collaboration with CPS and University Offices:
Work in close coordination with the Registrar’s office to ensure that course information is accurate in University systems such as Novasis and Banner.
Collaborate with Assistant Director of Instructional Support and Office of Online Programs to be sure that scheduling information is accurate in LMS.
Collaborate with CPS Finance and Administration team to process payroll accurately.
Faculty and Staff Support:
Provide support to faculty and staff as needed, addressing their needs and facilitating effective communication and collaboration.
Project Tracking:
Monitor and track the progress of various instructional projects to ensure timely completion.
Assist with proliferating training and policy documents to ensure adherence to academic standards.
Assist with scheduling meetings, taking minutes, and other project documentation as needed.
Course materials:
Ensure that faculty have textbooks and other course materials such as access codes to learning platforms and e-textbooks, especially when a faculty member is teaching a course for the first time or a new edition of a textbook has been released.
Perform other duties and assist with projects as assigned.Assist with College events periodically as needed
Minimum Qualifications:
Formal Education
Bachelor’s Degree
Work Experience
Prior experience managing detailed information in a professional environment
Work Skills (e.g., written and verbal communication skills)
Detail-Oriented: Strong attention to detail to ensure accuracy in project tracking and course scheduling.
Organizational Skills: Excellent organizational skills to manage multiple tasks and projects efficiently.
Communication and Collaboration: Strong communication skills to facilitate effective collaboration with faculty, staff, and the Registrar’s office.
Self-directed: Ability to work independently while also being open to feedback and direction from colleagues and supervisor.
Supportive: Ability to provide robust support to faculty and staff, fostering a collaborative and productive work environment.
Specific Job Knowledge (e.g., knowledge of principles and procedures related to field and area)
Ability to use spreadsheets, databases and similar tools to track and communicate detailed information
Preferred Qualifications:
Work Experience
Previous experience in academic coordination or a similar role is preferred.
Physical Requirements and/or Unusual Work Hours:
Special Message to Applicants:
Posting Date:
11/11/2024
Closing Date (11:59pm ET):
Salary Posting Information:
Commensurate with experience.
Salary Band:
12
Job Classification:
non-exempt
References Needed
References Needed
Minimum Number of References Needed
3
Maximum Number of References Needed
3
Supplemental Questions
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