Position Summary: The Accounts Payable Specialist will play a key role in maintaining the financial integrity of our accounts payable operations. This position involves managing the processing of vendor invoices, ensuring timely and accurate payments, and maintaining positive relationships with vendors. The ideal candidate will have strong attention to detail, excellent organizational skills, and a solid understanding of accounts payable procedures.
Key Responsibilities:
Invoice Processing & Payment:
Review, verify, and process a high volume of incoming invoices.
Ensure all invoices are accurately coded to the correct accounts and departments.
Prepare and process weekly/monthly vendor payments via check, ACH, or wire transfer.
Ensure payment terms are adhered to and early payment discounts are maximized.
Vendor Management:
Maintain and update vendor records in the accounting system.
Address vendor inquiries regarding payment status and discrepancies.
Resolve any payment-related issues or disputes in a timely manner.
Reconciliations & Reporting:
Perform monthly reconciliations of accounts payable ledgers and supplier statements.
Assist in month-end and year-end closing processes as needed.
Provide accurate reports on accounts payable aging and payment status.
Compliance & Documentation:
Ensure all accounts payable transactions are processed in accordance with company policies and accounting standards.
Maintain proper documentation for all transactions, ensuring that supporting invoices and receipts are filed and accessible.
Assist in audits by providing documentation and reports as required.
Collaboration:
Collaborate with other departments (e.g., procurement, operations, finance) to ensure smooth processing of invoices and payments.
Assist in improving accounts payable processes and systems for increased efficiency.
Qualifications:
Education:
High School Diploma or equivalent required; Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
Experience:
Minimum of 5 years of experience in accounts payable or a similar accounting role.
Experience with accounting software (e.g., QuickBooks, SAP, Oracle) and MS Excel is required.
Strong knowledge of accounts payable processes and accounting principles.
Skills & Abilities:
High attention to detail and accuracy in data entry and financial transactions.
Strong organizational and time management skills.
Ability to work independently and as part of a team.
Strong written and verbal communication skills.
Ability to handle sensitive information with discretion and professionalism.
Problem-solving skills and ability to manage vendor relationships effectively.
Preferred:
Previous experience in a fast-paced or high-volume accounts payable environment.
Knowledge of financial regulations and compliance requirements.
