Position Summary: We are seeking a reliable and organized Office Coordinator to oversee daily administrative operations and provide support across various office functions. This role is ideal for someone who is proactive, detail-oriented, and able to multitask efficiently. The Office Coordinator will be responsible for managing office resources, coordinating schedules, and assisting with clerical tasks to ensure the office runs smoothly and efficiently.
Key Responsibilities:
Serve as the primary point of contact for internal and external communications, including answering phones, greeting visitors, and handling correspondence.
Manage office supplies inventory by monitoring stock levels, placing orders, and organizing storage areas.
Schedule and coordinate meetings, appointments, and travel arrangements for team members as needed.
Support the onboarding process for new hires, including coordinating orientation materials and workspace setup.
Assist with data entry, filing, and document management to maintain organized and accessible office records.
Collaborate with other departments to support special projects and ensure smooth workflow across the organization.
Maintain a clean and organized office environment, addressing maintenance or repair needs as they arise.
Assist with tracking expenses and processing invoices in accordance with company policies.
Qualifications:
High school diploma or GED required; associate's degree or relevant certification is a plus.
1-3 years of experience in an office administration or support role.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Strong organizational and multitasking abilities, with excellent attention to detail.
Effective communication and interpersonal skills.
Ability to work independently and as part of a team in a fast-paced environment.
Positive attitude, professional demeanor, and strong customer service orientation.
This is an excellent opportunity for someone looking to take on a dynamic role in office coordination, supporting a collaborative and fast-paced workplace.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
