Academic Coordinator for Memorandums of Understanding (MOUs)
Class Title
Staff
Regular or Contingent II
Regular (PIN)
Desired Start Date
FLSA
Exempt
Salary Range
$68,000-$73,000
Open Date
02/15/2024
Close Date
Open Until Filled
Yes
Duties and Responsibilities
Maintain third-party contracts, Memorandums of Understanding, and copies of all grants applied for, and received in the College of Education.
Communicate with the office of student accounts information about all employer provided financial authorization and tuition assistance forms and apply third party sponsor indicators to student accounts and verify that student accounts reflect accurate billing based on partnership agreements.
Ensure that all third-party payments and employer sponsored payments are credited accurately on individual student accounts
Work with the key school system who create MOU’s to secure services offered by the COE to make sure that invoices and payments are sent out and received in a timely manner.
Ensure that the COE receives funds back from the revenue generated through the MOU’s and Grants that pay tuition for students to complete classes here at BSU.
Prepare invoices according to MOU specifics and tuition and fees for cohort students.
Coordinate with internal and external parties for flawless execution of MOU’s or partnerships.
Manage financial relationships between clients and BSU.
Communicate with department chairs and individual cohort members regarding student payment responsibilities that are outside of employer sponsored agreements.
Work directly with department chairs to prepare pre-invoice information such as identify cohort courses and ensure cohorts are registered for courses each semester.
Track student progress to ensure they are meeting grade requirements per partnership agreements.
Provide elevated customer service to all third-party vendors and cohort students by providing timely responses to inquires related to invoicing, payment(s), course assignments (sections), and any other related matter.
Collaborate with the Cohort Administrator to review the invoices to make sure they reflect accurately what the MOU indicates that they should be paid.
Collaborate with Bursar’s Office to perform semester and end-of-semester reconciliation of third-party receivables. Reviews all transactions posted to assigned accounts by ensuring all account activity is recorded, all adjustments are calculated, corrections made, and ensure invoices are prepared to reflect the number of credits needed by each student.
Troubleshoot delays and make sure students are notified about their status in the system.
Collaborate with admissions to balance the application flow so that they adhere to the constraints of the MOU’s around the deadlines for the rest of the applications.
Ensure cohorts are distinguished in the system by applying a coding process to make it easier
to create invoices, to receive grades, and to troubleshoot any difficulties during matriculation.
Minimum Qualifications
Education
Bachelor’s degree required
Experience
Two (2) or more years work experience in financial operations or bookkeeping preferred
Two (2) or more years in an educational or related environment or customer service environment preferred.
Ability to plan, organize and meet deadlines, work under pressure, and manage multiple projects or tasks concurrently
Attention to detail and analytical skills
Ability to communicate effectively both in writing and orally to staff, students, and senior administration.
Strong professional, communication, interpersonal, and human relations skills
Knowledge Skills and Abilities
Experience with highly automated financial management systems and the processing required to work within these systems i.e. PeopleSoft Student Financials
Advanced knowledge and ability to use Excel.
Knowledge of Generally Accepted Accounting principles (GAAP)
Knowledge of higher education billing and receivables systems
Knowledge of QuickBooks cloud-based software
Demonstrated ability to use PeopleSoft and Microsoft Office
Conditions of Employment
Please be advised, COVID-19 vaccinations are encouraged but not required for faculty and staff to be employed at Bowie State University. This protocol is subject to change.
Other
Benefits include medical, dental, prescription, long-term disability, accidental death and dismemberment insurance and life insurance; paid time for paid sick leave, annual leave, and personal leave; 12 paid holidays per year, tuition remission; employer-funded pension and supplemental retirement accounts.
Interested and qualified applicants should submit a copy of a resume/curriculum vitae, cover letter or letter of interest application and at least three (3) contact information for 3 references.
Required fields are indicated with an asterisk (*).
* Do you have a bachelor's degree?
Yes
No
Applicant Documents
Required Documents
Resume
Cover Letter/Letter of Application
Optional Documents
Letter of Reference 1
Letter of Reference 2
All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.
