Job Description:

Department:

Facilities Operations Support-245700

Career Area:

Facilities and Skilled Trades

Is this an internal only recruitment?:

No

Posting Open Date :

11/14/2024

Application Deadline:

11/25/2024

Position Type:

Permanent Staff (SHRA)

Position Title:

Admin Support Specialist - Advanced

Salary Grade Equivalent:

GN08

Working Title:

Asset Inventory Analyst

Position Number:

00058098

Vacancy ID:

P019847

Full-time/Part-time Permanent/Time-Limited:

Full-Time Permanent

Hours per week:

40

Work Schedule:

Monday - Friday, 8:00 a.m. - 5:00 p.m.

Work Location:

CHAPEL HILL, NC

Position Location:

North Carolina, US

Hiring Range:

$45,748 - $58,870

Pay Band Information:

To learn more about the pay band for this branch and role, please see
the Career Banding rates spreadsheet.

Be a Tar Heel!:

A global higher education leader in innovative teaching, research and public service, the
University of North Carolina at Chapel Hill consistently ranks as
one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.University employees can choose from a wide range of
professional training opportunities for career growth, skill development and lifelong learning and enjoy
exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a
comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit:

Building Services provide full maintenance and repair services for all UNC facilities and ensure the proper operation of those facilities in support of the UNC mission of teaching, research and public service. Building Services supports more than 400 campus buildings with approximately 18 million gross square feet of space. The teams that provide quality maintenance, repair and construction services that support the teaching, research, and public service mission of the University include Campus Maintenance, EMCS, Facilities Operations Support, Housing Support, HVAC Systems, and Life Safety Services. Facilities Operation Support is a specialized unit within the Building Services Division of Facilities Services. This section is comprised of the Contract Administration, Asset Management, Building Inspections, and the Customer Service Center. The organizational unit delivers a high level of maintenance and support to safeguard human life, property, research, and other critical areas of significant financial and time investments for the entire University campus community including: all residence halls, classrooms facilities, research lab facilities, athletics facilities, medical school facilities, and offices facilities. These areas include, but are not limited to: Contract administration of all building Elevators and hoist way PM and repair services; Contract administration for Pest Control services; Customer Service Center operations for inbound phone and web service requests and work order creation; Facility planning including SPOTS support and electronic cataloguing of O&M manuals; Maintaining building equipment inventory records including asset tagging and updating preventative maintenance inspection data and asset life cycle programs; additionally support all facets of Building Services in their efforts to support the campus community.

Position Summary:

Functions as the administrative support and asset resource analyst for the AiM asset inventory database. Duties include making changes to asset reference data, preventive maintenance (PM) schedules, and providing other supportive services within the Asset Management Office as they relate to asset and space management databases. Coordinates, consolidates, and effectively communicates the asset maintenance and scheduling intervals with the appropriate groups. Appropriate participants for Asset Inventory Analyst could be, but would not be limited to Building Services department/Shop supervision, Facilities Services Design & Construction Services, Facilities Services Project Management, UNC Facilities Planning & Construction, UNC Construction Management, Engineering Information Services, and/or various outside architectural/engineering firms.

Minimum Education and Experience Requirements:

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Required Qualifications, Competencies, and Experience:

Experience using the AiM Asset Works work management system software. Ability to coordinate the planning, notification and scheduling of the Building Services PM scheduling and asset management program.


Experience working with large, complex data sets compiled from SQL, Oracle and other data warehouse applications. Ability to create metrics and reporting models from multiple data sets and applications, then present these models to stakeholders.


Ability to coordinate weekly project review meetings with manager and all involved groups. Ability to update required AiM database and supporting programs with changes. Ability to update asset field naming convention and ensure future conformity, and to train internal users on AiM Asset Management and Work Management modules in collaboration with HR and Business Systems Analysts.


Experience in database administration and reporting.


Requires the ability to interact on a daily basis and maintain a good rapport with:


* Construction and Maintenance Shop Supervisors and personnel
* Department Head and/or Representatives
* Facilities Services Design & Construction Services
* Facilities Services Project Management
* Facilities Commissioning Services
* UNC Facilities Planning & Construction
* Engineering Information Services
* and/or various outside architectural/engineering firms


Ability to obtain and communicate accurate and up-to-date project information, and also deal with the dynamics of all situations in a favorable manner.

Preferred Qualifications, Competencies, and Experience:

Experience in report generation, querying, extracting, and compiling maintenance histories of assets from a work management system. Experience integrating current technologies into a facilities maintenance operations group and working within multiple non-interfacing systems to extract data and reporting. Experience in the review of various phases of building design and construction. Experience in auditing asset inventories during and after new building construction. Experience keeping records current and accurate. Knowledge of Facilities Building Information Model (BIM), Construction Operations Building Information Exchange (COBie), OmniClass, and/or UniFormat standards.


Capability of operating and utilizing personal computers, laptop computers, printers, calculators, hand held radios, telephones, cell phones, and various types of motor vehicles; and using various standard and/or specific software programs, such as but not limited to PowerPoint, Excel, Word, Project, Access, and/or Office.

Campus Security Authority Responsibilities:

Not Applicable.

Position/Schedule Requirements:

Overtime occasionally

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