Job Description:

RESPONSIBILITIES:

Kforce's client, a highly successful 40-year-old real estate developer and investor in Boston, MA is in search of an Executive Administrator. The company is extremely stable and has a strong people-oriented culture.

Position Overview:
This individual will be an integral member of the company's Development Team by providing comprehensive administrative and functional support to an EVP and their team. The ideal candidate is an experienced, proactive and resourceful professional with the ability to anticipate the needs of senior management in a fast-paced environment.

Key Responsibilities:

• Executive Administrator will prepare and edit correspondence, presentations, and reports for EVP and team members


• Anticipate and proactively manage project deadlines and team requirements


• Act as a trustworthy, professional and discreet liaison between executives' team members, employees, clients, and external partners


• Conduct research, compile data, and prepare documents and presentations as needed


• Manage executive calendars, including scheduling internal meetings and remote meetings using Zoom platform and Microsoft Teams


• Prepare meeting agendas and materials


• As an Executive Administrator, you will oversee and maintain contact databases


• Handle all sensitive and confidential information with discretion and integrity


• Coordinate and prioritize incoming requests, emails, mail and phone calls to ensure timely responses and follow-up


• Coordinate and maintain departmental digital and in-house filing system


• Review, date stamp, and distribute daily mail for Development Team and President's office


• In-person meeting coordination, executive lunch ordering, setup and catering, as needed


• Process Disbursement Vouchers for sponsorships and donations

REQUIREMENTS:

• Demonstrated experience as an executive assistant/administrator, working with senior executives in a corporate environment; Real estate experience is desirable, but not required


• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively


• Strong written and verbal communication skills, with keen attention to detail


• Proficiency in Microsoft Office Suite, Apple product operating systems, ShareFile, and other relevant software applications


• Ability to maintain confidentiality and exercise discretion in handling sensitive information


• Flexibility and adaptability to changing priorities and deadlines


• Professional demeanor and interpersonal skills, with ability to interact effectively with individuals at all levels


• Ability to operate on both an in-office and hybrid situation


• Team player

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless
and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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