Position Title: Assistant Director of Volunteer Leadership, Time-Limited
Req ID: 67431BR
School or Unit: Alumni Affairs and Development
Description: Job Summary
Alumni Affairs and Development (AA&D)
Alumni Affairs and Development is a dedicated team supporting Harvard's advancement activity through front-line fundraising, alumni and volunteer engagement, technology, prospect management and research, business process, events, communications, and many other areas.
Our goal is to create an environment of respect that leverages the many talents, perspectives, and experiences of our employees; to deliver the strongest possible results by incorporating diverse perspectives into our daily work; and to make AA&D a great place to work for everyone. We strive to live our values of respect, inclusion, trust, collaboration, continuous improvement and innovation; and open communication and effective information sharing in our daily interactions and our work.
AA&D is comprised of the University Development Office (UDO), Faculty of Arts and Sciences (FAS) Development, AA&D Resources, the Harvard Alumni Association (HAA), and the Office of the Vice President (OVP).
This is a time-limited (up to seven months) position based in Cambridge, MA in a hybrid work environment. This full-time role on the Volunteer Leadership team is responsible for overseeing and supporting the work of several volunteer engagement committees including the Awards Committee that selects the Harvard Medalists and HAA Awardees each year; the Nominating Committee that is responsible for creating the slates for Harvard Overseers and HAA Elected Directors for the annual spring elections; the HAA onBOARD program that welcomes new members to the HAA Board of Directors via a year-long orientation program, and several other HAA- and Board-related programs.
This position requires strong project management skills, strong written and verbal communication skills, comfort with using databases and Excel sheets, and good judgement. This position reports to the senior director of volunteer and alumni engagement.
Position Description
Oversees and coordinates the work of the Nominating Committee including: strategic and coordinated work with the Office of the Governing Boards (OGB), HAA, and AA&D Research to identify and build a deep pool of candidates with in-depth and targeted research throughout the year and nominations from alumni and volunteers and the broad Harvard community; direct management of the tracking database; responsible for communications with committee members and staff
Oversees work with AA&D communications to write and finalize candidate profiles and serves as a liaison to candidates throughout the election process; in partnership with OGB oversees the production of printed and online ballots; manages the University's election website; point person for help desk questions.
Oversees the Mimi and David Aloian Memorial Scholarship program on behalf of the HAA, including written communications; outreach to student applicants; and overall project management of the program.
Supporting the work of the HAA Awards committee including communications with committee members, Medalists and HAA awardees; planning and execution of virtual and in person celebrations for winners; oversight of work with AA&D communications office to write and finalize winners' profiles and news announcements.
Supporting work of the HAA Board meetings and Alumni Day from meeting planning, communications, and on site event responsibilities.
The above covers the most significant responsibilities of the position. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position.
Basic Qualifications
Bachelor's degree.
Minimum of four years of relevant experience required.
Experience managing complex projects with multiple stakeholders.
Strong problem-solving skills and proven ability to work in a team environment.
Evening and weekend work occasionally required especially during the months of May and June.
Additional Qualifications and Skills
This is a time limited position of up to seven months in length;
Strong project management experience;
Critical and strategic-thinking qualities, flexibility, and creative problem-solving skills;
Experience managing confidential and sensitive projects and information;
Excellent business writing and verbal skills;
Must possess and regularly use sound judgement;
Must have cultural sensitivity and awareness of diversity issues regarding the internal and external Harvard community.
Mission driven with consensus building background including demonstrated experience engaging diverse stakeholders in a fast-paced and changing environment;
Skilled at seeing both the big picture and the details of how to get there;
Filemaker Pro and Excel experience a plus.
Additional Information
This position requires a 3 month orientation and review period.
Please include a cover letter with your application.
To learn more about how Harvard supports diversity and inclusion throughout the University please visit the Office for Diversity, Inclusion & Belonging at https://dib.harvard.edu/.
Accommodations: Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please let your recruiter know.
COVID 19 Vaccination Information: The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.
Benefits
We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
LinkedIn Recruiter Tag (for internal use only)
#LI-JP1
Department Office Location: USA - MA - Cambridge
Job Code: 301057 Alumni Affairs Professional
Job Function: Alumni Affairs and Development
Work Format: Hybrid (partially on-site, partially remote)
Sub Unit: ------------
Salary Grade: 057
Department: Alumni Affairs and Development
Union: 00 - Non Union, Exempt or Temporary
Time Status: Full-time
Pre-Employment Screening: Education, Identity
Commitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
