Responsible for supporting the Sales Manager with general sales operations activities.
Essential Duties and Responsibilities
Provide administrative support of sales in coordination with operations, services, procurement and finance
Assist with process improvement messaging and management
Support sales communications and planning, including assisting with content and distribution
Assist with market data research as needed
Coordinate with training to ensure new hire training
Assist SVP with special projects and assignments by executive leadership
Coordinate meeting schedules between sales leadership and SVP of Sales as well as customers
Assist sales leadership with strategic initiatives
Assist in coordinating and planning events for all sales meetings
Ensure seller compensation plans, commissions and bonus tracking are in place
Distribute sales and reporting metrics including:
FP&A and Sales Ops reports
LORP tracking and RFP response data
Service renewals
State contract quarterly reports
Answer/route incoming phone calls
Process and distribute incoming/outgoing mail
Assist Account Managers with sales paperwork including proposals and bids
Register new vendors, setup jobs and submissions
Research and contact vendors for part numbers, pricing and compatibility
Provide various administrative support including but not limited to:
tracking shipments
Submitting RMA's,
Compiling equipment lists for service renewals
Requesting certificates of insurance/bonds
Compiling proposal logs
Other duties assigned as needed
Skills and Abilities
Ability to balance multiple tasks with changing priorities
Ability to work and think independently and ensuring to meet deadlines
Demonstrated ability to maintain strict confidentiality and handle sensitive matters with discretion
Excellent attention to detail
Must have clear and professional communication skills (written and oral) both internally and externally
Effective communication and interaction with employees, clients, and colleagues and the ability to work effectively with all levels of the organization
Demonstrated customer service focus and client communication skills
Ability to handle sensitive and confidential information
Education and/or Experience
Minimum of a High school Diploma or equivalent
Minimum 2-4 years of experience with office administrative functions preferred
Intermediate proficiency with demonstrated experience utilizing office suite (Word, Excel, Powerpoint)
Working Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in a professional office environment. This role uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The work environment is generally moderate in noise (inter-office conversations and computers/printers).
Physical Requirements
The physical demands of this position are those that are necessary to meet the responsibilities and essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
This position regularly requires employees to sit, walk, and stand; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment
Direct Reports
This position does not have any direct reports
Work Hours
AVI-SPL reserves the right to alter work hours and work location as deems necessary
AVI-SPL is an Equal Opportunity Employer/AA/Disabled/Veteran ProtectedVEVRAA Federal Contractor
