Effectively communicate job site issues to project team
Process invoices
Route documents, correspondence, both internally and externally
Communicate between all parties involved in equipment transfers, and maintain the equipment transfer records
Responsibility for HR on-boarding of new hires
Prepare field purchase orders
Conduct weekly new hire orientation
Maintain surveillance on the communications systems in use at the facility and in the field, noting deficiencies, and arranging for repairs when necessary
Maintain document control, to include filing and uploading to SharePoint
Assist the engineers with preparation of pre-bid packages
Order all necessary supplies for the office
Assist with the safety program by showing safety videos to new employees, assisting in the preparation of First Reports of Injury and other safety documentation as needed
Create and assist employees with expense reports
Keep accurate Certificate of Insurance records from vendors and subcontractors
Enter crew costs daily
Job Requirements
At least two years working in an administrative or customer service environment
Proficient in Microsoft Office software
Must possess excellent interpersonal and communication skills in both English and Spanish
Must be organized and be able to accomplish multiple tasks with accuracy and proficiency
Must maintain the confidentiality of all documentation, information and company processes
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
