Ultimate Staffing is seeking a dynamic, professional candidate for a Adminstrative Assistant role in Rockville, MD. We are seeking a highly organized and motivated candidate for this role. This role will provide essential support to the management team, help streamline office operations, and contribute to a positive and productive work environment. If you thrive in a fast-paced setting and have a keen eye for detail, we'd love to hear from you!
Key Responsibilities:
Manage day-to-day administrative tasks, including answering phones, responding to emails, and handling correspondence.
Organize and maintain files and records, ensuring information is easily accessible.
Schedule and coordinate meetings, appointments, and travel arrangements for team members.
Prepare documents, reports, and presentations with accuracy and attention to detail.
Assist with data entry, tracking inventory, and ordering office supplies.
Provide support to various departments, including HR, finance, and operations, as needed.
Act as a point of contact for internal and external stakeholders, providing prompt and professional assistance.
Perform other duties as assigned to support efficient office operations.
Qualifications:
High school diploma or equivalent required; an Associate's degree or higher is preferred.
Proven experience as an administrative assistant or in a similar role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
Excellent communication skills, both written and verbal.
Detail-oriented and able to work independently as well as part of a team.
Familiarity with office equipment, such as copiers, scanners, and fax machines.
Ability to handle confidential information with discretion.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
