Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy.
Job Description
Responsibilities
Review/approve all new supplier documentation and system setups to ensure compliance with IRS reporting requirements as it relates to payment issuances
Coordinate information/knowledge transfer to a 3rd party resource that provides assistance in maintaining supplier data and executing entry of data into the Oracle ERP system
Participate in the implementation of Oracle Supplier Portal, serving as a subject matter resource on proper supplier setup requirements
Enable Oracle Supplier Portal access to the system for new suppliers in alignment with access policies
Ensure adherence to and serve as a resource to the business for knowledge/information on proper processes and procedures for execution of the end-to-end supplier set up and maintenance process.
Execute annual filing of IRS Forms 1099 (MISC, NEC, 6, etc.), including coordinating the issuance of required corrections within the Oracle system by working with the A/P Manager to initiate correcting entries
Execute validation procedures, including but not limited to verbal validation, of supplier banking information and initiate setup of banking details within the Oracle ERP system
Provide the highest level of customer service to both internal and external clients by effectively responding to all inquiries related to supplier setup and maintenance.
Collaborate with internal and external business partners to expedite the resolution of issues pertaining to supplier set up/changes
Monitor the AP Portal submissions throughout the day to ensure timely data setup/modifications are properly executed in order to ensure the A/P Team is well positioned to achieve timely and accurate invoice processing and payment
Maintain existing process, procedure and associated documentation and assist in the development of new processes, procedures and documentation as the business needs change and/or system changes require it
Identify opportunities to improve process/policies and partner with the AP Manager to develop/implement solutions and lead projects
Investigate failed payments within the system to ensure timely corrective action(s) are taken to resolve and ensure failure is not repeated
Execute the IRS TIN Matching process for all suppliers and resolve identified discrepancies
Participate in any ad hoc projects or miscellaneous duties as assigned
Minimum Required Skills
High School Diploma or GED
3+ years of experience in a high volume, fast paced environment with experience within the purchase order to invoice processing and payment process
Detailed knowledge of the requirements of IRS form W-9 and the associated reporting requirements for identified organizations
Working knowledge of accounting software packages
Proficient in Microsoft Office, with exceptional knowledge of Excel and Word
Eligible to work in the United States without the need for employer visa sponsorship now or in the future
Preferred Skills
Experience with Oracle Cloud ERP is preferred, but not required
Experience with 1099 processing is preferred, but not required
Responsible, dependable and possessing an exceptional work ethic
Strong coordination/organization skills with attentiveness to detail and timelines
Excellent organizational skills with the ability to manage multiple priorities and accomplish all assignments in a timely manner
Demonstrate strong verbal and written communication with the ability to communicate effectively with both internal and external clients at all levels of an organization
Ability to work with minimal supervision
Strong interpersonal skills - able to work effectively in a team environment
Benefits
Eligible for medical, dental, vision, 401(k), bonus, paid time off, etc.
Invenergy LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.
