Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.:
Advanced attention to detail.
Experience working as an Administrative Assistant in an executive-level office.
Experience with event planning.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office 365 including Outlook, Word, Excel, PowerPoint, and OneDrive.
Experience using Teams and Zoom for meetings, file sharing, and collaboration.
Demonstrated problem-solving skills, working independently or as part of a team.
Demonstrated ability to multitask, and deal with challenging cases, meet multiple deadlines, and interruptions.
Preferred Qualifications:
Prior related experience of 2 years or more working as an Administrative Assistant in an executive-level office.
Prior experience working in an academic setting.
Experience with using P-card, and submitting purchase requisitions and work orders.
Knowledge of Adobe Sign and/or Adobe Acrobat, utilizing Texas State systems including SAP, TSUS Marketplace, Ready Request, CLSS CourseLeaf, and CatsWeb software.
Knowledge of Texas State university/academic policies and procedures.
Job Description:
Responsible for providing administrative and general clerical support to the Dean's Office and the chairs/directors in the College of Health Professions (CHP).
Plan, coordinate, and manage events of various sizes for the CHP Dean's Office.
Prepare and process Affiliation Agreements (AA) with outside facilities and agencies for student clinical placements.
Maintain AA electronic database and serves as liaison between the placement coordinators and the affiliation sites.
Coordinate with the CHP academic units and the Registrar's Office on the Schedule of Classes room assignments and final exam schedule change requests.
Handle room reservations for CHP events on the RRC.
Hire and supervise student workers.
Assist with annual inventory such as computers and equipment for the Dean's area on the RRC.
Provide administrative support to the CHP Associate Deans as needed.
Work closely with the Sr. Administrative Assistant to complete Dean's Office tasks on the Round Rock Campus (RRC).
Serve as receptionist by answering phones, greeting and assisting students, faculty, staff, and visitors. Represent the office as a professional environment.
General office duties: submit key/card access, work orders, purchase orders, and invoices, run errands, troubleshoot, scan/copy materials, prepare/ distribute mail, restock the coffee station, and office supplies to ensure efficient office operations.
Other duties as assigned.
Additional Information to Applicants:
You must attach:
list of references
resume
cover letter (must indicate how the candidate meets the required and preferred (if applicable) qualifications listed in the posting).
Job Open Date:
11/08/2024
Job Close Date (posting closes at midnight):
11/22/2024
Open Until Filled:
No
Normal Work Days:
Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start:
8:00AM
Normal Work Hours End:
5:00PM
Posting Notices:
You will be required to electronically attach a resume, cover letter, and list of references to your application.
Legal and Required Notices:
Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why work @ Texas State? :
* Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents! * Generous paid time off: vacation, holidays, sick days and many more! * Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program * Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs. * An inclusive Bobcat community: join our many social networks offered on and off-campus * Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation.
