The program coordinator of the Pharmacists CHAMP Program (Pharmacists Conquering HIV and Maximizing PrEP, CHAMP) plans, organizes, and coordinates the day-to-day operations of the program and community engagement programs. Under direct supervision, performs routine clerical and administrative duties related to the operations, functions, and activities. The main goal of the CHAMP Program is to develop a pharmacy-led HIV testing and prevention services model to overcome the current barrier to access to care for the African American community. This aligns with the National HIV/AIDS Strategy for 2022-2025, which recommends implementing HIV testing and prevention services in nonclinical settings, including pharmacies. Generally, provides direct support to Principal Investigator, leaders of the CHAPM program, and other community engagement related programs.
DISTINGUISHING CHARACTERISTICS:Proficiency in Microsoft Office Professional, Office 365, or similar applications e.g. outlook, word, excel, PowerPoint, and adobe This is a Grant Funded position.
Essential Duties Summary:
Administrative (~50%)
Answers routine questions concerning program activities and operations. Screens and directs telephone calls and visitors to appropriate person(s). Takes messages as necessary.
Types and edits routine correspondence, reports and other documents from rough draft to provide final typewritten copy for review and signature.
Coordinates and arranges meetings, community-based work group sessions, luncheons, seminars, conferences, and travel plans. Prepares meeting agendas, reserves rooms and facilities, and distributes minutes of meetings when required.
Organizes and maintains file system. Files correspondence, materials and other records for future reference according to established file retention schedule and procedures.
Sorts and distributes incoming mail. Prepares outgoing mail and correspondence, including e-mail and faxes.
Assists with the coordination and tracking of pending assignments or requests for information from internal and external contacts.
Verifies information or records and ensures accuracy and completeness.
Ensure day to day operations of the CHAMP Program
Maintains CHAMP Program website and social media platforms
Makes copies of correspondence or other printed materials and operates a variety of standard office equipment.
Orders and maintains supplies and arranges for equipment maintenance and repair.
Collects and compiles data for various reports prepared by others.
Report directly to the CHAMP Program Director to support CHAMP Program and community engagement related programs
Works closely with CHAMP Program Director and other key personnel to prepare reports and deliverables to funding agency
May give advice to other, less experienced positions or provide technical leadership to job classifications performing similar work.
Performs other job-related duties as assigned.
Financial (~35%)
Orders and maintains supplies and outreach materials for the CHAMP Program
Tracks CHAMP Program expenditure
Health promotions, Community Engagement, and Outreach (~15%)
Cultivate and maintains relationships to CHAMP program leaders and community partners
Provides health equity related services to individuals living in communities that will benefit from HIV prevention services
Prepare materials, set-up, plans, implements, and participates in outreach events, seminars, conferences, and networking activities
Serves as direct contact for the community by phone, email or website inquiry for all CHAMP programming
% FTE:
1.0
Hiring Range:
Commensurate with experience.
Education:
Bachelor's degree with a minimum of 3 years administrative related work experience or similar experience required.
Required Licensing/Certification:
N/A
Knowledge, Skills, and Abilities:
Knowledge of:
Policies, procedures, and practices.
Microsoft Office Professional or similar applications.
Demonstrates an understanding of most work routines, rules, procedures and operations.
Skill in:
Detail oriented.
Effective customer service.
Problem-solving and decision-making.
Multitasking and time management.
Writing documents.
Both verbal and written communication.
Ability to:
Analyze and interpret data.
Prepare detailed reports.
Work independently.
Communicate effectively.
Work Experience:
A minimum of 3 years administrative related work experience or similar experience.
Working/Environmental Conditions:
Routine office environment.
Sitting or standing in one location.
Community outreach and engagement activities
Use of manual dexterity and fine motor skill.
Carry objects of light weight.
Use of video display terminal.
UA EEO Statement:
It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act.
