Forge ahead with WSB. WSB was founded on the understanding that culture drives results and we’ve dedicated ourselves to the value of strong relationships, collaboration and forward-thinking ideas. We’ve inspired each other to discover thoughtful and creative solutions that look beyond the needs of today to the opportunities of tomorrow. We invite you to forge ahead with us.
What You Will Do: You will perform a wide range of administrative and receptionist duties in a fast-paced and challenging environment. The primary duties include occupying the reception desk and include:
Scheduling meetings with internal and external clients
Preparing and distributing a volume of incoming and outgoing mail
Ordering food for staff and meetings, setting up meeting rooms.
Providing project assistance to multiple individuals
Coordinating document production
Word processing and spreadsheet creation using Office365
Assist with research and Salesforce data integrity
Performing data entry and scanning of documents
The position hours are 8:00 am – 4:30 pm Monday through Friday.
What You Will Bring: The successful candidate will have:
High energy, can-do attitude, and a willingness to take on new projects and develop new skills.
A desire to seek new responsibilities and develop an expanded role within a growing organization.
Receptive to new ideas and eagerness to advance company goals and objectives.
2+ years of administrative assistant experience with superior written and verbal communication skills.
The ability to problem solve and make decisions (such as prioritizing work tasks, organizing materials, and keeping project managers informed of potential conflicts) is an important function of the job and will be required daily.
Strong typing, grammar, spelling, and editing capabilities are required – you will be working with a staff that needs assistance in this area.
Basic math/computation skills, flexibility and the ability to work with a number of people at one time on a variety of tasks are also important function of this job.
The ideal candidate will be detail-oriented, a self-starter, and be able to work independently. Proficiency in Microsoft Word, PowerPoint, and Excel (intermediate-level skills) is a must.
Knowledge of Adobe Acrobat and O365 is desired. College-level educational coursework is preferred, ideally a two-year degree.
Previous experience supporting other professionals is a plus.
Who We Are: WSB is a design and consulting firm specializing in engineering, community planning, environmental, and construction services. We provide solutions for the places, spaces and systems that support our lives. We offer services in more than 30 complementary areas across the nation.
WSB does not accept resumes from third parties.
All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.
