Position Title: Director East St. Louis Performing Arts Program (AP25-021)
Category: Category: Program Management
Location: East St. Louis, IL
Salary: $30,000.00 Annually
Opening Date: 11/13/2024
Division: Univ Services to ESL
Flsa: Exempt
Job_Number: 00533
Closing_Date: 12/11/2024 11:59 PM Central
Description:
Description
The Director of the East Saint Louis Center for Performing Arts is responsible for overseeing and managing a dynamic program of visual and performing arts education for youth in the Greater Metro East area. The Director will provide strategic leadership in program development, budget management, staff supervision, and grant administration, while ensuring a safe, supportive, and enriching environment for participants aged 7-17. This role involves collaboration with internal and external stakeholders, community outreach, and ensuring the program’s alignment with its mission to foster confidence, teamwork, and artistic expression in local youth.
Key Responsibilities:Program Management
Program Development & Delivery: Design and implement programs for performing arts education that serve the local community. Develop yearly program calendars, including after-school dates, recital dates, summer camp schedules, and marketing/recruitment deadlines.
Logistics Coordination: Coordinate the use of facilities (studios, classrooms), arrange for events and performances, and organize field trips. Ensure smooth execution of all program activities.
Marketing & Recruitment: Oversee marketing and recruitment efforts, including the creation of promotional materials (flyers, advertisements), direct outreach to local schools, and managing participant applications.
Instructional Support: Collaborate with instructors to develop curriculum and support the assessment of student outcomes. Fill in as an instructor when necessary due to staff absence.
Budget and Financial Oversight
Budget Management: Develop, monitor, and maintain the program's budget. Ensure expenditures align with budget allocations and comply with University policies, as well as grant regulations.
Expense Tracking: Maintain an independent record of all program expenditures, regularly reconciling with the ESL Center’s accounting team. Submit all required documentation for review and approval, including reconciliation of P-Card transactions.
Grant Management and Funding
Grant Proposal Preparation: In collaboration with the Deputy Director and the Office of Research and Partnerships (ORP), prepare and submit grant proposals to secure funding for the program.
Grant Reporting & Documentation: Maintain participant records, track program outcomes, and ensure timely completion of grant reports to funders. Work closely with funders to ensure compliance and continued support.
Alternative Funding & Donor Relations: Identify and pursue additional funding sources, including private donors, foundations, and community partners. Cultivate and maintain strong relationships with donors, ensuring appropriate follow-up communications (e.g., thank you letters).
Staff Supervision & Development
Team Management: Supervise and evaluate program staff, including the Assistant Director, after-school arts instructors, and summer camp instructors. Provide guidance and support to staff to ensure high-quality program delivery.
Staff Recruitment & Retention: Oversee staffing needs, forecast vacancies, submit hiring requests, and lead the recruitment process, including interviewing, onboarding, and training new staff members. Maintain appropriate staffing levels for the program’s success.
Payroll & HR Administration: Support the HR functions related to the program, including reviewing payroll certifications and compensated activity reports for accuracy.
Administrative Oversight
Equipment & Supplies Management: Ensure effective management and control of program equipment, supplies, and materials. Ensure that all program materials are accounted for and maintained.
Administrative Support: Participate in ESL Center and Young Campus administrative efforts, including attending directors’ meetings and campus-wide quarterly meetings. Ensure program compliance with University policies and procedures.
Safety & Risk Management: Work proactively to ensure the safety and well-being of all program participants, staff, and volunteers.
Community Outreach & Partnerships
Community Engagement: Build and maintain strong partnerships with local community organizations, schools, and stakeholders. Develop collaborative initiatives that enhance the program's visibility and impact.
Performance Opportunities: Coordinate opportunities for program participants to perform in community events and gain exposure to the broader arts community.
Family Engagement: Provide opportunities for participants and their families to engage with the arts through performances, workshops, and other community-based activities.
Typical Qualifications
Bachelor's degree in Arts Management/Arts Administration, Education, Management, Public Administration, or related field.
In lieu of degree, demonstrated, related management and administration experience of 5 years or greater will be considered.
Preferred:
Supervision experience
Experience as a music, dance or other arts instructor/administrator
Experience writing and managing grants
Application Materials and Information:
To be eligible for the role, ensure that your application includes a complete and detailed employment history that highlights your relevant full time and part time work experience, including start and end dates of employment, and at least three professional references.
You are strongly encouraged to submit a resume and/or cover letter to provide additional context and showcase your qualifications.
Applicants who feel their credentials and prior experience align with the listed minimum qualifications are encouraged to apply. In the application or within the cover letter and resume clearly describe how your credentials and relevant work experience align with the specified minimum requirements of the position.
Applications must be submitted by the specified closing date no later than 11:59 p.m. CST.
Supplemental Information
Pre- Employment Screening: All external candidates who receive a job offer will be required to undergo pre-employment screening for this position. The screening process will encompass a criminal background check and, where applicable, other background checks such as a drug screen, verification of employment and education or licensure/certification, reference checks, and/or checks with relevant government registries. Please note that all job offers are contingent upon successful completion of the required screening process.
Additional Information: This position does not offer work authorization sponsorship. International students at SIUE on F-1 or J-1 visas are not eligible for full-time or part-time civil service positions with permanent status. F-1 and J-1 visa holders must be enrolled full-time and can only apply for temporary part-time roles working 20 hours or less per week during spring and fall semesters, such as student worker positions, assistantships, and civil service extra help roles. SIUE is a state university, and it's important to highlight that benefits from state-sponsored plans may not be accessible to individuals on F1 or J1 visas.
Accommodation: If you are unable to utilize our online application system and need to request an accommodation, please reach out to us at 618-650-2190 or via email at careerinfo@siue.edu.
Statement of Diversity: SIUE is an Equal Opportunity Employer committed to an inclusive and diverse workforce. We firmly believe in providing equal access and opportunity to individuals across all job titles. We will not discriminate against any person on the basis of race, national origin, ethnicity, color, religion, disability, age, marital status, sex, sexual orientation or veteran’s status.
SIUE cultivates an atmosphere of inclusivity, respect, and warmth that fosters learning and collaboration. Each member of our university community bears the responsibility of actively contributing to this enriching campus environment. We encourage individuals who are dedicated to upholding these values to apply.
We value your interest and look forward to reviewing your application. For questions or more information, email: careerinfo@siue.edu.
Agency: Southern Illinois University - Edwardsville
Address: 1040 Rendleman Hall Edwardsville, Illinois, 62026
Website: https://www.siue.edu/
Benefits:
SIUE offers an exceptional array of benefits to all full-time and part-time employees (50% or more receive benefits accrued at the percentage of appointment) including:
Medical, dental, and vision insurance;
University tuition waivers (full-time receive 100% waiver of tuition)
Life insurance;
SURS retirement plan;
Supplemental retirement savings plans;
Paid vacation and sick leave accrual;
Generous holiday schedule/paid holidays;
WorkLife programs;
Employee Assistance Program (mental health and wellness);
Employee discounts (local and national retailers);
