Job ID: 2024-16924 Type: Administrator/Office Manager # of Openings: 1 Category: Exempt Albert Einstein College of Medicine
Responsibilities
Assisting PIs in M&I and their lab members with preparation and submission of grant applications and contracts. This includes collecting and organizing components of grant applications, preparing grant budgets and budget justification, and other standard documents.
Reviewing and updating standard documents for grant applications (e.g., biosketches, other support pages, resource & facilities descriptions, etc.) and assisting faculty with overall formatting of proposals for submission.
Communicating directly with subcontract sites to collect all required documents for applications (biosketches, budget, justification, F&A agreement, signed SOI, Facilities and Other Resources.)
Creating Cayuse proposals for all applications in SP with complete routing and linked prime applications in 424 for submission to external sponsors
Meeting semi-monthly or as needed with senior M&I department administrator to discuss and review status of the faculty’s grants or other administrative issues.
Reviews and analyzes Cayuse Supplemental Form for pertinent information not captured in the Cayuse system, which may include collaborating with multiple research offices at Einstein and Montefiore (OHRA, IACUC, OCT)
Ensures proposals are compliant with sponsor increasing regulations. For example, NIH Data Management and Sharing Policy, new Other Support Page requirements, etc.
Verifies employment status and salary of the applicant(s) via OBIEE and other mechanisms and ensures accuracy of proposed efforts and current NIH salary cap
Identifies and coordinates all cost share requests
Reviews compliance issues to ensure proper disclosure and budgeting of human subjects and sIRB.
Explains to investigators how to properly prepare the required documents. This requires a substantial volume of emails to various parties at Einstein and Montefiore.
Reviews indirect cost reduction/waiver, no salary support requests and prepare these for processing according to internal policies and procedures
General Administrator Duties:
Communicating new compliance requirements to investigators and providing review and feedback on application documents
Identifying targeted funding opportunities that may be of interest for assigned faculty.
Maintenance of database for application documents.
Ensuring new faculty have access to Cayuse and eRA commons
Qualifications
Bachelor's Degree required (Master's Degree preferred) 3-5 years experience with research grants, knowledge financial management principles and practices.
Skills and Competencies
Demonstrated ability to work in a fast-paced environment with changing priorities and ability to make independent decisions and effectively communicate decisions and rationale to Principal Investigators, Departmental Chair and Senior Administrator.
Must possess the ability to interact effectively with a large group of diverse individuals. Strong organizational abilities required.
Proficient in Microsoft Office and windows-based computer system required.
