Job Description Summary: To provide administrative support to project management team and to assist in administration of field office to achieve efficient and accurate project documentation.
Job Description:
POSITION RESPONSIBILITIES AND DUTIES:
Able to perform all essential Project Assistant/Coordinator responsibilities
May coordinate and/or supervise clerical/administrative staff
May answer phones - screen/handle routine items, direct calls as appropriate
Compose and/or edit letters, memos, reports, procedures, etc. as required
Act as liaison between supervisor and other departments, managers, or clients, including arranging meetings, communicating information, maintaining public relations
Attend and document project meetings (write minutes)
Set up and maintain project filing system
Distribute documents to subcontractors, maintain document logs
Update drawings and post changes
Prepare and maintain RFI logs on CMiC system
Transmit and distribute submittals
Prepare and maintain submittal logs
Prepare and maintain expediting log
Perform expediting functions
Input quantities in labor cost reports on CMiC
Cost code and/or verify correct codes on time sheets
Prepare and document extra work orders
Maintain reference log and associated documents on CMiC
Review and assemble change order submittals and quantity surveys
Maintain progress photo album
Assist in compiling billings, lien releases and certified payrolls, as applicable
Compile contract close-out documents and as-builts
Document punch-list work
Create Owners' forms as required for reporting purposes
Coordinate paper flow from field to Division Office
Complete other responsibilities as assigned
MINIMUM SKILLS OR EXPERIENCE REQUIREMENTS:
4-year business or technical degree plus minimum 3 years administrative experience, or equivalent combination of education and experience, including minimum of 3 years construction project administration
Ability to keyboard 65-75 WPM accurately
Advanced knowledge and use of word-processing and spreadsheet software
Proficient in use of general office procedures and office machines
Proficient English verbal communication skills, including professional telephone manner
Proficient written communication skills, including business writing skills
Reliability, dependability and flexibility
SUMMARY OF BENEFITS:
This role is eligible for the following benefits: medical, dental, vision, 401(k) with company matching, Employee Stock Ownership Program (ESOP), individual stock ownership, paid vacation, paid sick leave, paid holidays, bereavement leave, employee assistance program, pre-tax flexible spending accounts, basic term life insurance and AD&D, business travel accident insurance, short and long term disability, financial wellness coaching, educational assistance, Care.com membership, ClassPass fitness membership, and DashPass delivery membership. Voluntary benefits include additional term life insurance, long term care insurance, critical illness and accidental injury insurance, pet insurance, legal plan, identity theft protection, and other voluntary benefit options.
