Organizes and archives employee training records and documents.
Makes copies of training paperwork as needed.
Uses alphabetical and numerical systems to organize paper and electronic training records documents.
Receives training records from other departments and processes and files them accurately.
Checks paperwork and files, ensuring documentation is correct. Working with employees to ensure proper documentation is obtained, if necessary.
Checks and corrects documentation and placement of previously filed documents.
Updates filing systems and organizational storage systems for data and documents as needed.
Creates new files and provides needed information on training paperwork.
Secures and protects the privacy of training documents.
Processes requests for training files and data.
Records when and what training documents have been borrowed and returned.
Scans and uploads digital training files as necessary.
Works with outside storage vendors to ensure safe archiving of documents.
Must meet standards for production volume, accuracy, and completeness.
Requires strong attention to detail and good communication skills, and the ability to work well under various stressful and time-sensitive situations.
Candidate will need to be able to comprehend and listen to directions and use MS Office applications.
Job Requirements:
High school diploma or GED equivalent required. Bachelor’s degree (preferred).
Intermediate proficiency of Microsoft Word and Excel.
Intermediate proficiency of emailing systems.
Intermediate Computer skills such as typing, navigating internet and/or multiple windows, computerized note taking and processing in multiple internal systems.
Intermediate verbal communication with internal/external partners.
Must be able to type quickly and efficiently.
Must be able to work independently.
Must be able to work during regular business hours.
Must have reliable transportation.
Key features of this role are:
Detail-oriented
Quality and precision focused
Outcome-oriented
Results-focused with a strong performance culture
Education
Required
High School or better
Preferred
Bachelors or better
Behaviors
Required
Team Player: Works well as a member of a group
Enthusiastic: Shows intense and eager enjoyment and interest
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
Dedicated: Devoted to a task or purpose with loyalty or integrity
Motivations
Required
Work-Life Balance: Inspired to perform well by having ample time to pursue work and interests outside of work
Self-Starter: Inspired to perform without outside help
Goal Completion: Inspired to perform well by the completion of tasks
Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
