Title: Staff Accountant

Institution: Volunteer State Community College

Job Summary:

Records and reconciles transactions of the daily financial operations for the college including fiscal year closings and preparing financial statements and schedules, and budget preparation. Assists with the preparation of the financial reports, schedules and footnotes for the college. Assists in verifying that the accounting records are maintained in accordance with governing policies, procedures, and regulations. Performs all financial aid draws. Assists with the schedules and footnotes for the year-end financial reporting for the College. Grant accounting. Assists Assistant Director with BDMS system. Responsible for maintaining accurate and current capital asset reporting and schedules. Performs bank reconciliations.

Job Duties:

Grant Accounting - reviews grant applications, compile and analyze expenditures, prepare billings, arrange draw downs, work with Grants Administrator and Project Managers. Reconciles grant funds in Banner. Manages, reconciles, and prepares reports/draw down requests for all financial aid programs, including direct lending, for VSCC. Assists with the preparation of budgets, annual financial statements, schedules and related footnotes for all reporting entities. Prepare the monthly LGIP reconciliation. Assists with the preparation of the annual financial statements and schedules for college and the foundation. Record financial transactions of the foundation, including scholarship billing, in kind gift transactions and monthly investment reconciliations, monthly financial reports and other reports as requested. Works closely with the foundation staff to ensure the accuracy of financial transactions and reporting. Assists with cash management including preparing monthly bank reconciliations for all entities and daily reporting bank balances to relevant parties. Responsible for maintaining the capital asset records, including tagging, depreciation and reporting for all entities. Record Edison entries from TBR. Prepares college, TBR and THEC reports, as requested. Maintain and reconcile plant funds and prepares informational reports as requested. Prepares Schedule of Expenditures of Federal Awards. Maintains confidentiality of information and works in accordance with FERPA guidelines on the information disclosure. Works with internal and external auditors, as requested. Maintains a good working relationship with the staff at VSCC and Foundation staff. Assist Assistant Director with BDMS system. Review of check files prior to scanning. Maintains and reports unclaimed property records. Review and reconcile funds, accounts and programs - especially restricted, agency and foundation funds, correct use of program codes and others as assigned. Reconcile accounts, prepare and post adjusting entries: including year-end allocations, collections awaiting distribution account, review of funds, to correct negative balances and others as requested. Maintains Banner and related reporting systems to assure the systems function properly and accurately. Attends training sessions, tests, and implements new versions of Banner, or other software as needed. On a rotating basis, processes payroll transactions; to include transmitting direct deposit files, printing checks, and remittances and feeding files into the financial system. Willingness to assist as needed with Business Office functions. Cross training with other staff to fill in as needed. Participates in committee meetings as assigned. Other duties as assigned.

Minimum Qualifications:

Bachelor's degree in accounting or a related field of study.
Three years of related experience.

Preferred Qualifications:

Governmental accounting or auditing in higher education setting.
Experience with Ellucian Banner ERP system, grant accounting, and Capital Assets forms a plus.

Knowledge, Skills, and Abilities:

Must demonstrate excellent communication skills (written and verbal).
Must be committed to a positive customer service philosophy and willingness to work with others.
Must demonstrate advanced skill level using Microsoft Excel, Word, Outlook, and Internet.
Knowledge and understanding of accounting principles and procedures of financial record keeping and reporting.
Must have proven problem solving ability and skills and the ability to learn and document accounting processes.
Confident in using own initiative, prioritizing workload and meeting deadlines.
Detail oriented with proven analytical and organizational skills.

Pay Rate: $47,276 - $59,095 annual salary depending on experience

Volunteer State offers a comprehensive benefits package, including but not limited to the following:

• Insurance: Health, Dental, Vision, Life, Disability (long and short term), FSA/HSA


• Wellness Incentive Program (if enrolled in Health)


• Educational Assistance: Fee Waiver, Spouse/Dependent Discounts, Tuition Reimbursement


• Employee Assistance Program


• Longevity Pay


• Retirement Options: State of TN Pension (TCRS), 401a, 401K with up to $50/month match, 403b, and 457


• 14 Paid Holidays/Year


• Annual Leave (if applicable)


• Sick Leave


• Sick Leave Bank


• State Employee Discount Program with over 900 merchants

Special Instructions to Applicants:

Unofficial transcripts are acceptable for the application process. Official transcripts will be required upon hire.

Applicants may be subject to a background check.