Job Title: Administrative Assistant to Chief Operating Officer
Salary: $56,222.40 - $79,830.40 Annually
Location: Corpus Christi, TX
Job Type: Full-time
Job Number: 2024-00414
Department: COO
Opening Date: 11/12/2024
Closing Date: 11/26/2024 11:59 PM Central
Description:
Job Summary
Hiring Range: $56,222.40 - $71,416.80/Year. It is anticipated the hiring rate offered will be +/- the midpoint range depending on qualifications.
Port Corpus Christi Authority (PCCA) is currently seeking a dynamic professional to join our team! This position is under the general supervision of the Chief Operating Officer (COO) and performs complex administrative tasks, provides administrative support and processes information to assist the COO.
ESSENTIAL FUNCTIONS
Provides general secretarial and receptionist support to the COO and related departments
Manages daily administrative operations in support of organizational and department objectives
Performs tasks utilizing advanced skills in organization and planning; prepares complex documents including presentations and special reports, as requested
Coordinates calendars and schedules in relation to PCCA related meetings, seminars, travel, etc.
Prepares travel arrangements, travel and expense reports and all associated documentation with domestic and international travel
Arranges meetings and provides clerical support to include typing and proof reading and disseminating directives to staff under the directive of leadership
Participates in and records department meetings, as needed, takes and transcribes minutes of meetings as requested
Assists with the development and implementation of departmental reporting procedures, oversees maintenance of departmental records and/or inventories
Provides assistance to PCCA senior management and office staff as appropriate
Orders and maintains supplies as necessary
Relays complex instructions and information to other PCCA personnel as instructed by leadership
Composes letters, e-mails and memorandums in final form; type, edit, and proof reports, letters and other materials
Answers and fields incoming telephone calls as necessary, opens and distributes incoming mail and maintains general office files
Facilitates meeting preparations in coordination with leadership including agenda development, meeting notices, room set-up, audio visual resources, food/beverage service, and taking minutes
Requisitions the purchase of goods and services as needed
Promotes safety and environmental awareness, and complies with all applicable safety and environmental procedures and regulations
Adheres to all PCCA policies, promotes and adheres to the SEAPORT values, maintains good employee relations and encourages and fosters a helpful environment where teamwork prevails
Drives a vehicle to complete assigned tasks and works the hours needed to fulfill the position objectives
Other duties as assigned
CPR certified or the ability to become CPR certified within the first year of employment
Tier 3 status designation
CANDIDATE PROFILE The preferred candidate for this position should be professional, detail-oriented individual with a demonstrated track record of effectively meeting and dealing with the public and varying levels of management, while also maintaining optimal integrity in support of the PCCA. They must possess the following:
EDUCATION & CREDENTIALS
High school diploma or equivalent
Minimum two years formal education from an accredited college or university preferred
Ability to obtain and maintain a Transportation Worker Identification Credential (TWIC) during course of employment
Valid driver’s license
EXPERIENCE & JOB KNOWLEDGE
Ability to demonstrate advanced secretarial skills with proven organizational and time management skills
Ability to demonstrate solid interpersonal skills and deal effectively and positively with the public and varying levels of management
Ability to effectively collaborate and demonstrate partnership and problem-solving skills with extensive interpersonal and public communications techniques
Minimum five years’ experience in duties outlined above or acceptable equivalent experience
TECHNICAL SKILLS
Ability to demonstrate confidentiality, tact and diplomacy
Ability of handling multiple tasks from inception to completion; ability to set priorities, take initiative, be proactive and exercise sound independent judgment
Proficiency at an Intermediate or above level in Microsoft Office, including Word and Excel, Outlook, and other related applications
Ability to attend meetings, work and participate in related events
Customer service oriented with the ability to fit well within an energetic and dedicated team
Ability to prepare clear, concise reports, notes, correspondence and other written materials and to review, revise and edit materials
Ability to follow complex oral and written instructions; define issues, perform research, evaluate alternatives and develop sound, independent conclusions and recommendations
Ability to work well within a fast-paced environment, tight deadlines, and a multitude of projects and changing priorities
Ability to understand, interpret, explain and apply PCCA policies and state and federal laws related to all aspects of operations
Ability to learn and utilize PCCA Business Systems
ESSENTIAL PHYSICAL JOB FUNCTIONS
Ability to perform essential job functions, including but not limited to frequent standing, walking, sitting, speaking or hearing, typing and occasional reaching, stooping, kneeling, lifting and/or moving up to 20 pounds with or without reasonable accommodation
Ability to work in a general office environment, with some exposure to the elements when visiting worksites
Ability to operate light-weight highway vehicles and standard office equipment and to work the requisite hours to fulfill position objectives (an average of eight hours per day, Monday through Friday), including evenings, weekends and/or holidays as needed
APPLICATION PROCESS Interested and qualified candidates must apply online at www.portofcc.com on or before November 26th, 2024, 11:59 PM CST.
If you are selected for a position with PCCA, your employment will be contingent upon submission to and successful completion of a drug test and alcohol screening as well as a verification of information and qualifications provided during the selection process.
As part of our dedication to the diversity of our workforce, PCCA is committed to Equal Employment Opportunity. Applicants will receive consideration for employment without regard for race, color, gender, religion, national origin, disability, veteran status, military status, age, marital status, sexual orientation, gender identity, genetic information or any other protected group status.
Benefits:
PCCA employees are offered a comprehensive benefits package:
Competitive salary paid bi-weekly
Texas County & District Retirement System (TCDRS)
457(b) Deferred Compensation Plan and Roth
Low-cost, high quality benefit package including health, dental & vision insurance
Health Savings and Flexible Spending Accounts
Voluntary life and AD&D, disability, supplemental, and pet insurance
Virtual care telemedicine 24/7 with $0 copay (medical, mental health, dermatology, nutrition, neck & back care)
Tuition reimbursement
529 Education Savings Plan
Passes to local venues, such as the Texas State Aquarium and the USS Lexington Museum
Paid leave (vacation, sick, bereavement)
Thirteen paid holidays
Employee assistance program, volunteer time off, and wellbeing benefits
Salary commensurate with experience
Questions:01Are you 18 years or older?
Yes
No
02This position requires a high school diploma or GED equivalent. Do you meet this requirement?
Yes
No
03A minimum of two years of formal education from an accredited college or university is preferred for this position. Do you have this level of education?
Yes
No
04If you answered "yes" to the previous question, please specify the degree that you received.
05The successful candidate must possess the ability to demonstrate advanced secretarial skills with proven organizational and time management skills. Do you meet this requirement?
Yes
No
06This position requires strong interpersonal skills and the ability to effectively communicate at all levels of the organization and with the public. Do you meet this requirement?
Yes
No
07The successful candidate must demonstrate effective collaboration, partnership and problem-solving skills with extensive interpersonal and public communications techniques. Do you meet this requirement?
Yes
No
08This position requires a minimum of five years' of experience in the duties outlined above or acceptable equivalent experience. Do you have this experience?
Yes
No
09If you answered "yes" to the previous question, please describe your experience.
10A successful candidate must be professional, dynamic, energetic, positive outlook with "can-do" attitude, self-starter with the ability to maintain confidentiality, tact, and diplomacy. Do you meet this requirement?
Yes
No
11The successful candidate must have the ability to handle multiple tasks from inception to completion, handle heavy workloads and work under deadlines, open and willing to take on challenges with ability to set priorities, take initiative, and exercise sound independent judgement. Would you be able to meet this requirement?
Yes
No
12This position requires proficiency in MS Office, including Word, Excel, Outlook and other related applications. Do you meet this requirement?
Yes
No
13The successful candidate must have the ability to attend meetings, and work and participate in related events. Do you have the ability to meet this requirement?
Yes
No
14The successful candidate must be customer service oriented with the ability to fit well within an energetic and dedicated team. Do you meet this requirement?
Yes
No
15This position requires the ability to prepare clear, concise reports, notes, correspondence, and other written material and to review, revise and edit materials. Do you meet this requirement?
Yes
No
16The successful candidate must demonstrate the ability to follow complex oral and written instructions; define issues, perform research, evaluate alternatives and develop sound, independent conclusions and recommendations. Do you have the ability to meet this requirement?
Yes
No
17The successful candidate for this position must be flexible and capable of working well in fast-paced environment with tight deadlines, and a multitude of projects and changing priorities. Do you meet this requirement?
Yes
No
18The successful candidate must have the ability to understand, interpret, and apply all PCCA policies, while promoting and adhering to the SEAPORT values and state/federal laws. Do you meet this requirement?
Yes
No
19The successful candidate must have the ability to learn and utilize PCCA Business Systems. Do you meet this requirement?
Yes
No
20This position requires the ability to perform essential job functions, including but not limited to frequent standing, walking, sitting, speaking or hearing, typing and occasional reaching, stooping, kneeling, lifting, and/or moving up to 20 pounds with or without reasonable accommodation. Do you meet this requirement?
Yes
No
21This position requires the ability to work in a general office environment, with some exposure to the elements when visiting worksites. Do you meet this requirement?
Yes
No
22This position requires the ability to operate light-weight highway vehicles and standard office equipment and to work the requisite hours to fulfill position objectives, including holidays, evenings and/or weekends, as needed. Do you meet this requirement?
