Coordinates and manages offices activities and workflow processes to ensure smooth and efficient operations within the departments; performs administrative support duties and makes work related decisions in accordance with existing policies and procedures; maintains a high level of confidentiality
Essential Functions (Duties and Responsibilities)
Composes, formats and types correspondence using Microsoft Outlook and Microsoft Word; processes department and division information using Microsoft Excel and Microsoft PowerPoint
Processes department requisitions, contracts, and invoices
Assists in answering the phone, scheduling and coordinating meetings, interviews, events, travel and other as needed; operates office machines including photocopier and computer
Processes department credit card reports
Other duties as assigned
Knowledge, Skills and Abilities:
Comprehensive knowledge of Institutional policies, procedures and organizational structure.
Demonstrated knowledge of proficiency in various Microsoft applications including Microsoft Teams, Microsoft Outlook, Microsoft Word, Microsoft Excel and Microsoft PowerPoint.
Effective verbal and written communication skills; strong composition and editing skills; excellent organization and time management skills.
Working knowledge of accounting principles and procedures including budgetary processes.
Demonstrate interpersonal skills necessary to establish and maintain effective working relationships with internal and external contacts.
Demonstrate high level of confidentiality
Education and Experience:
Associate or Bachelor's Degree from an accredited college or university with a minimum of two 2 years of related experience is required.
Environmental Conditions and Physical Demands
Manual dexterity
Visual and auditory acuity
Able to sit, stand or walk for extended periods of time
