Provide analytic and administrative support services to the PHMSA Compliance department.JOB REQUIREMENTS
Minimum requirements:
Must be able to work with a team, take direction from management, adhere to required work schedules, focus attention on details, and follow work rules.
Ability to successfully perform multiple tasks with strict deadlines.
Ability to organize and prioritize daily work.
Ability to work independently with minimal oversight
Must be able to work with confidential and sensitive information in a professional manner
Less than 25% travel required
Education:
Bachelor's degree in business administration from an accredited institution or a minimum of 5 years' direct work experience in compliance administration/analysis in lieu of a degree.
Experience/Specific Knowledge:
Minimum of 5 years direct work experience in compliance administration or analyst role.
Advanced proficiency level in MS Office applications that may include but are not limited to Excel, Word, Access, PowerPoint, Outlook and SharePoint.
Certifications, Licenses & Registrations:
Must possess and maintain a valid driver's license and a driving record satisfactory to the company and its insurers (for travel).
Competencies, Skills & Abilities:
Very strong organizational skills and habits.
Individual is able to work out problems autonomously but is not hesitant to ask questions when he/she arrives at possible solutions that deviate from the given directions.
Able to quickly learn functionality of Microsoft Office or other software that the individual does not currently understand.
Must be able to perform all essential and marginal functions of the job.
Must be able to work with a team, take direction from management, adhere to required work schedules, focus attention on details, and follow work rules.
Ability to successfully perform multiple tasks with strict deadlines.
Ability to organize and prioritize daily work.
Ability to work independently with minimal oversight
Job level commensurate with experience and skill sets; position will be filled depending on qualifications, experience and skill sets of the successful candidate.
Physical Demands:
All of the physical requirements listed below are those that may be necessary for an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Sitting; standing; walking or moving throughout facility; driving; talking; seeing (specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus); hearing; feeling; bending or stooping; squatting or crouching; reaching; kneeling; pushing; pulling; lifting up to 25 lbs.
Minimal safety hazards; general office working conditions.
Must be able to sit or stand for prolonged periods of time.
Less than 30% travel required
Working Conditions:
The position will be based out of Lakewood, CO.
The successful candidate will be required to clear a drug screen and a complete background check, including credit report for certain positions, after an offer has been extended and prior to being employed.
Above the minimum requirements; not required but advantageous in this position:
Possesses experience in project management of software related tasks and deployments.
Proficient in SharePoint - able to build sites, workspaces, has a working knowledge of various types of libraries and SharePoint document storage and organization solutions.
Possess a working knowledge of natural gas and hazardous liquids pipeline operations is a plus.
Possess a working knowledge of natural gas and hazardous liquids pipeline pipeline safety regulations is a plus
Experience collaborating with team members through SharePoint, MS Teams or similar.
Technical writing experience.
Other responsibilities:
The above statements describe the general nature and level of work being performed. This position may perform other duties as assigned.Essential duties and responsibilities:
Act as Standards Committee Administrator:
Assist in maintaining Company procedures to ensure compliance with federal and applicable state regulations and to accurately reflect the Company's current practices.
Attend and participate in monthly Standards Committee meetings, to include preparing agendas and minutes and obtaining signatures for applicable documentation. Follow the established documentation process when making modifications.
Review final drafts of policies and procedures for compliance with documentation standards (versioning, highlights, effective date, etc.) prior to issuance.
Communicate all monthly deadlines, company-wide notifications, and updates via e-mail. Coordinate calendar and meeting location details within Standards Committee.
Compliance Documentation Analysis and Maintenance
Receive, review and analyze compliance evidence / reports and prepare record copy PDFs to support compliance.
Extract reports from compliance systems when requested (ISN, EnergyWorldnet, etc.).
Maintain documentation standards used to prepare compliance documentation; ensure the documentation guidelines are kept current.
Internal and External Compliance Data Analysis
Compile and analyze Company and Industry release and compliance data; analyze trends and provide results to the department for review
Upload compliance evidence (e.g., PHMSA correspondence) in designated locations.
Identify areas for compliance improvement and offer suggestions for how to make necessary modifications.
Assist with the implementation and managing of the O&M training program
Review and analyze internal and external lessons learned for incorporation into TG compliance policies and procedures
Review and analyze agency inspection findings and develop strategies for areas of improvement
Liaison with other internal groups for the purpose of data acquisition and analysis
General Compliance Responsibilities
Provide assistance in submitting Federal and/State reports, such as but not limited to, PHMSA Annual Reports, PHMSA Accident Reports, etc.
Assist in preparing routine correspondence for Compliance Director or designee regarding PHMSA directives (Certified Mail), along with all departmental mail/UPS/FedEx/Certified mail requests.
Maintain compliance program files (including original signature copies of policies, procedures, etc.) and ensure proper formatting is performed, signatures are obtained, and completed documents are scanned and filed.
Follow established retention procedures for compliance documents.
Internal and External Audit Preparation
Provide assistance with internal audits
Provide support for agency audit preparation and inspection support, as needed
Accounting/Budget Support
Assist with the preparation of annual budgets.
Process and submit applicable invoices for payment
Process change orders as needed
Assist with the departments expense reports, as needed
Corporate credit card reconciliation and record-keeping including receipt collection, coding through appropriate channels/AFEs, and payment collection
General Department Responsibilities
Accurately perform assigned work in conformance with direction provided and in a timely manner.
Manage travel arrangements including airfare, lodging, and incidental cost reporting.
Arrange catering for planned large events and meetings such as audits, annual company meetings, etc.
Order and maintain necessary office supplies and materials.
ABOUT US
Tallgrass was named one of the 2023 Top Workplaces USA and highlighted in Colorado's Top Workplaces for the past seven consecutive years. Tallgrass is a leading energy infrastructure company focused on safely, reliably, and sustainably delivering the energy and services that power our nation and enable our quality of life.
At Tallgrass, we value our teams and strive to create an environment where employees feel respected, and their contributions are valued. We aim to support employees' physical, mental, and financial well-being through a comprehensive Total Rewards Program.
Industry competitive pay
Health insurance package options that include Flexible Spending & Health Savings Accounts
Infertility Coverage
Parental Leave
401(k) with up to a 6% match that vests immediately plus an employer discretionary contribution of up to 4%
Wellness Programs and Mental Health Resources
Employer-paid life insurance, short-term disability, and long-term disability coverage
Critical Illness & Accident Insurance
Vacation, sick days, paid caregiver leave, volunteer and bereavement paid time off
Identity theft protection
Annual discretionary bonus
Generous Tuition Reimbursement Program
Company-paid holidays and floating holidays
Company vehicle (if applicable)
Employee discounts; vehicles, tires, cellular plans, and more
Networking and employee engagement events
Personal development to grow your career with us based on your strengths and interests
Application Deadline: Recruiting timelines vary by position; however, all Tallgrass positions accept applications for at least five business days from the posting date. This position is open and still accepting applications.
Compensation: Compensation ranges are provided in good faith based on what we anticipate when researching wages for this position at the state and national levels. We may ultimately pay more or less than the posted range. This salary range may also be modified in the future.
Notice to External Search Firms: Tallgrass does not accept unsolicited resumes from search firms or employment agencies. Unsolicited referrals and resumes are considered Tallgrass property; therefore, Tallgrass will not pay a fee for any placement resulting from the receipt of an unsolicited referral. Approved vendors may be invited to refer talent for specific positions at Tallgrass's request only. A fully executed agreement with Tallgrass must be in place and current in these cases.
EEO Statement: Tallgrass complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Tallgrass does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status, or other status protected by law.
