Coordinator, AMSTI (Alabama Math, Science and Technology Initiative) Professional Development - 007110
Division
Academic Affairs
Department
440530 - Educ Office of Contracts & Grants
Minimum Qualifications
Bachelor’s degree in a related field from an accredited institution as approved and accepted by the University of South Alabama and two years of related experience.
Preferred Qualifications
Experience using Banner, PAWS, and Concur is preferred.
Job Description Summary
The University of South Alabama is seeking to hire a Coordinator, AMSTI (Alabama Math, Science and Technology Initiative) Professional Development. Interested candidates should apply to be considered.
Essential Functions These are the job duties required of the position.
Essential Functions
Maintains accurate database of Alabama Math, Science, and Technology Initiative (AMSTI) teachers in region 10 including demographic information, training participation information, and active kit certifications.
Updates all teacher records as changes are received from teachers and schools.
Creates reports of teacher training needs based on current kit configurations from Alabama State Department of Education (ALSDE) using database.
Communicates training needs to school personnel and support participants in registering and enrolling.
Utilizes current ALSDE student/teacher information system for AMSTI activities including creating sessions and monitoring teacher participation in professional learning, and awarding CEUs.
Maintains sign-in sheet and other session documentation.
Utilizes database to identify regional training gaps and trends in order to make recommendations of session offerings and locations.
Communicates via phone and email with schools and teachers about available AMSTI sessions, filters registrants based on ALSDE eligibility requirements, and monitors session attendance.
Creates necessary paperwork, secures facilities, and manages logistics for all AMSTI training sessions in a timely manner from requests generated by facilitators or leadership.
Secures trainers for AMSTI sessions including related contracts, travel and other documents for consultant services and payments.
Processes and analyzes session evaluation and feedback forms in order to provide information to leadership about the overall quality of AMSTI training sessions.
Prepares all contracts and subcontracts associated with AMSTI accounts using MS Word, MS Excel, Adobe, and Banner software.
Follows purchasing guidelines/procedures and uses Banner accounting system to quote, requisition and process purchase orders for items associated with AMSTI training sessions and site operations (utilities, office supplies, etc.).
Maintains accurate inventory of all training related supplies (teacher editions, composition notebooks, chart paper; toolbox supplies, etc.).
Supports annual closeout and start up procedures associated with annual grant award.
Maintains digital files and paper archives of Purchase Order documents.
Serves as back up for reception as needed including answering/processing calls with a 7 line VOIP phone system, managing building entry at front door, providing hospitality services when appropriate, and opening building; serves as liaison with South Alabama Research and Inservice Center (SARIC) external PD providers, and AMSTI partners to coordinate collaborative sessions and use of AMSTI site facilities.
Serves as backup on all site level calendars.
Serves as backup for materials center ordering processes and payments.
Moves boxes and materials that weigh up to 40 lbs.
Regular and prompt attendance.
Ability to work schedule as defined and overtime as required.
Related duties as required.
Posting Information
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
11/08/2024
Job Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Working Days
Monday - Friday
Working Hours
7:30 a.m. - 4:00 p.m.
Job Location
AMSTI - Sidney Phillips Drive
Full-time or Part-Time
Full Time
Regular or Temporary
Regular
Supplemental Questions
Required fields are indicated with an asterisk (*).
* Are you at least 18 years of age?
Yes
No
* Do you have a legal right to work in the United States?
Yes
No
* The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
Yes
No
* What is the highest level of education you have completed?
Less than High School
High School Diploma or equivalent
Associates Degree
Bachelors Degree (or will obtain within 6 months)
Masters Degree (or will obtain within 6 months)
Terminal Degree (or will obtain within 6 months)
* How many years of related experience do you have?
Less than 1 year
Between 1 - 3 years
Between 3 - 5 years
Between 5 - 7 years
More than 7 years
* How did you hear about this position?
USA website
LinkedIn
Zip Recruiter
Indeed
HigherEd Jobs
Alabama Career Center / Alabama Works
Facebook
Word of mouth
Other
Applicant Documents
Required DocumentsOptional Documents
Resume
Cover Letter
The University of South Alabama is an EO/AA employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.
Annual Security and Fire Safety Report The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.
