The main function of this position is to ensure operational coverage and service coordination scheduling by reviewing, monitoring, and ensuring completion of all open work orders and service requests. This includes assistance to the Manager, Customer Relationship Services and providing guidance and handling escalated scheduling / service issues.
RESPONSIBILITIES
Responsible for scheduling and dispatching all service events between Customer Engineers or Service Partners for an assigned territory.
Be willing to lead by example - be accountable and dependable, maintain a positive attitude, inspire others to go the extra mile to take care of Customers (internal/external) and achieve Operational Key Results (OKR).
Continuously monitor the scheduling efforts of the Regional scheduling team and report team statuses and action plans weekly to the Manager, Customer Relationship Services.
Act as a coach/mentor when communicating or addressing performance issues with the team.
Demonstrate the ability to remain calm and even-tempered during stressful situations.
Close coordination with the Manager, Customer Relationship Services of any behavioral or operational related issues. Present recovery plan(s) with multiple options that will allow the Manager, Customer Relationship Services to make informed decisions.
Actively seek and participate in continuous improvements initiatives that impact customer care and coordination of work.
Assist the Manager, Customer Relationship Services in the implementation of new processes/policies and systems.
Meet with scheduling team on a regular basis to review, coach and train on various Customer Service concerns and opportunities.
Handle escalated scheduling issues within the region, including but not limited to sales inquiries and assisting Customer Success Management and Coordinated Services scheduling.
Be available after hours to assist with escalations to meet customer/contract SLA (Service Level Agreement).
Generate standard and custom reports to monitor workload.
Proactively identify schedule risks and present options to resolve critical potential issues to the local team and Manager, Customer Relationship Services.
Ensure all billable work is being scheduled and executed and tickets are closed out in a timely basis.
Where practical, empower and direct the team to strategically schedule preventive maintenance visits to minimize/ cover costs for the company (take over Customer Engineer Scheduling or large account scheduling).
Ensure accurate documentation of all scheduling correspondence in tickets.
Maintain regional PTO schedule and ensure responsibilities are covered during absences.
Ensure performance results in BetterWorks monthly.
Provide content and assist Manager, Customer Relationship Services in quarterly BetterWorks one-on-one conversations related to job performance.
Promote recognition and submit positive feedback in BetterWorks and to the Manager, Customer Relationship Services.
Other duties as assigned
QUALIFICATIONS
Bachelor's degree in business administration OR High school education with 5 years minimum same or similar work experience.
Minimum of 5 years customer service and coordination of service activities.
Self-motivated and possess the ability to lead and direct a diverse team.
Must be attentive, patient and strongly skilled in written and verbal communication; clear, professional, positive, and informative communication style.
High-level competence in multitasking, time management, organization, critical and analytical thinking, problem solving, and the ability to influence others are required.
Ability to thrive in a dynamic and collaborative environment and be comfortable with ambiguity.
Adapt quickly to changing priorities and customer needs.
Ability to persuade others in order to change undesirable behaviors and/or achieve the goals of the business.
Must be proficient in the business tools used to perform the job and have extensive knowledge of the businesses processes, people, and products.
Intermediate/advanced proficiency using Microsoft Excel software, including data analysis, pivot tables, etc.
PHYSICAL & ENVIRONMENTAL DEMANDS
Willing to work flexible hours, including before shift/after shift and weekends to support the business.
Report in office full time Monday-Friday (Westerville, Ohio)
TIME TRAVEL REQUIRED
10%
The successful candidate will embrace Vertiv's Core Principals & Behaviors to help execute our Strategic Priorities.
At Vertiv, we're on a mission to empower the people that will power the future. From a simple swipe to life-changing medicines, from push notifications to generative AI. We design, manufacture, and service the products and solutions that keep the world connected. With $5 billion in sales, a strong customer base and global reach spanning nearly 70 countries, we are uniquely positioned to deliver greater value to our customers and create new opportunities for our people.
Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to help.join@vertivco.com. If you are interested in applying or learning more about this role, please visit the company's career page located on Vertiv.com/Careers
Work Authorization
No calls or agencies please. Vertiv will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.
