Description: Our client is currently seeking an Administrative Assistant in Bradley, IL
For immediate consideration, please email your resume to Nabyla Mendes at NMendesFeitosa@judge.com
Summary
The Administrative Assistant offers on-site support to the Senior Director of M2U, playing a crucial role in the department's efficiency. This position involves a variety of administrative tasks and projects, requiring flexibility, good judgment, and strong organizational and technical skills. Responsibilities include coordinating data, documents, calendars, meetings, and internal communications. The ideal candidate should anticipate the needs of the Senior Director and make logical, analytical decisions.
Hours: 7:30am - 4:00pm
Desired Start Date: ASAP!
Main Responsibilities and Accountabilities
Administrative Support: Assist the Senior Director by creating reports, documents, presentations, drafting memos, preparing communications, tracking departmental metrics, and performing duties on their behalf.
Task Management: Prioritize and execute tasks with minimal supervision, handle sensitive information discreetly, and ensure the Senior Director's priorities and organizational goals are met.
Clerical Tasks: Compile and prepare information using MS Office, manage calendars, schedule meetings, organize events, and coordinate meeting logistics. Assist with employee engagement projects and communicate effectively.
Project Management: Independently manage special projects, develop strategies to increase employee engagement, attend staff meetings, prepare agendas, take minutes, update newsletters, and maintain email distribution lists.
Travel Arrangements: Arrange domestic and international travel, including flights, hotels, and transportation.
Expense Management: Process operational expenses, monitor and manage expenses within budget, perform minor accounting duties, enter purchase requisitions, track orders, process invoices, and reconcile credit card statements.
Facility Expense Management: Review, assign, route, and track Expense A.R.s for processing, verify bidding processes, compile documents, and manage electronic signatures and final processing in SAP.
Interpersonal Interaction: Interact with staff, senior managers, executives, external partners, and consultants to ensure smooth day-to-day operations. Support other administrative staff as needed.
Independent Work: Work independently, anticipate priorities, respond to unforeseen challenges, ensure deadlines are met, and adapt to changing priorities.
Work Environment: Provide a positive and equitable working environment, emphasizing values of customer focus, innovation, integrity, collaboration, and superior performance.
Safety Compliance: Comply with safety protocols.
For immediate consideration, please email your resume to Nabyla Mendes at NMendesFeitosa@judge.com
Contact: nmendesfeitosa@judge.com
This job and many more are available through The Judge Group. Find us on the web at www.judge.com
