Kinder Morgan, Inc. is one of the largest energy infrastructure companies in North America. We own an interest in or operate approximately 79,000 miles of pipelines and 139 terminals. Our pipelines transport natural gas, gasoline, crude oil, carbon dioxide (CO2) and more. Our terminals store and handle various commodities including gasoline, diesel fuel, jet fuel, chemicals, metals, petroleum coke and ethanol and other renewable fuels and feedstocks. Kinder Morgan is committed to being a good corporate citizen and conducting ourselves in an ethical and responsible manner. We spend hundreds of millions of dollars each year on integrity management and maintenance programs to operate our assets safely and to protect the public, our employees, contractors and the environment. Operationally, we continue to perform better than our industry peers relative to environmental, health and safety measures
The internal job title for this position is Administrator-Ops. Position Summary: This position performs various administrative and financial functions in support of the department and assists the supervisor in a prompt and efficient manner, all while maintaining a high level of accuracy. Essential Duties & Responsibilities:
Completes appropriate documentation and paperwork
Generates and distributes monthly/weekly reports within department leadership team
Initiate AFE's as needed
Conducts research and compiles statistical reports
Create and maintain database and spreadsheet files, as required.
Enter and code invoices into PAWS2 System
Setup new vendors as required
Enter and code expense reports
Formulate cost estimates as requested.
Assist in tracking the area personnel training
Update weekly, monthly, and annual budget reports with periodic operations reporting numbers
Keeps lines of communication open between other company personnel.
Schedule appointments and assist with coordination of departmental meetings (conference calls)
Time sheet review in the HBS payroll system, maintain records including tracking of overtime, exception time and other employee records
Creates a positive and professional office atmosphere
Compose routine and non-routine correspondence
Handle special projects and provide assistance in other areas as needed
Setup new contracts, work directives, request for services, request for materials, bid waivers, bid opening, etc... as needed
Tracks requisitions/purchase orders
Manages Inventory work flow in keeping with all company policies and standard operating procedures including ordering, receiving, invoicing, stock tags, inventory audits, and document management associated with the process
Maintain and assist with monthly financial forecasting of projects, labor, and operational costs
Other duties as assigned.
Position Requirements
Education:
High School degree and two years of office, clerical and data analysis experience or equivalent combination of these requirements
Follows company policies, practices, and regulatory requirements
Supervisory Responsibilities:
None
Travel:
As needed for Inventory Audits, Annual Financial Review, and Division Training Meetings
Qualifications:
Intermediate to advanced proficiency level in Microsoft Office (Word, Excel, and PowerPoint - including ability to build data analysis spreadsheets)
Good verbal and written communication skills.
Advanced math skills (addition, subtraction, decimals, etc.)
Strong analytical skills
Ability to organize and prioritize daily work and maintain strict confidentiality
Ability to communicate and work cooperatively with various levels of internal management and staff, as well as outside clients and vendors to resolve issues, while adhering to deadlines
Ability to effectively present information in a one-on-one and small group situation to other employees of the company and outside contractors
Must be customer (internal and external) oriented
Must apply common sense to carry out day-to-day duties
Preferred education, experience, certifications, competencies, skills and abilities:
Technical, Associate's or higher Certificate/Degree in Business or related field
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear.
The employee is frequently required to sit and use hands to finger, handle, or feel.
The employee is frequently required to stand and walk.
The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Division office environment
The noise level in the work environment is usually low to moderate.
Job level commensurate with skills and experience. The above statements describe the general nature and level of work being performed. This position may perform other duties as assigned.
EQUAL OPPORTUNITY EMPLOYER STATEMENT: We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
