Provide general administrative support to the Project Department, including managing phone calls, emails, and correspondence
Track project progress, vendor invoices, and payment status of invoices
Manage payroll-related tasks, including tracking timesheets and expense reports
Oversee and update records related to fleet management and company vehicles
Organize and maintain well-structured project files and documentation
Assist with project-related data entry and spreadsheet management
Support in coordinating meetings and events, making travel arrangements as necessary
Prepare and distribute project documents
Complete other assigned tasks related to project tracking, payroll, and administrative duties
Experience:
Administrative Experience (3 years+), preferably in a project-oriented environment
Experience in payroll management, tracking timesheets, and processing expense reports is required
Languages:
English (required)
German and/or Spanish is a plus
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
