Job Description:

Position Type:

Non Classified

Job Title:

Administrative Specialist II - Academics

Classification Title:

Administrative Specialist II

Campus Location:

ASU Heber Springs

Job Description:

General Description

The position of the Administrative Specialist II provides support to academics and the Associate Vice Chancellor for Academics.



Essential Duties and Responsibilities

1. Serves as the first point of contact in the Heber Springs Campus Academic Center for visitors, students, faculty, and staff
2. Collects syllabi, final exams, and other academic materials from faculty and checks content for accuracy.
3. Maintains inventory of office supplies and distributes to faculty as needed.
4. Provides administrative support to the AVC for Academics, including routine communications, updating appointment calendars and schedules, letter and email writing, IT ticket requests, processing faculty overload and adjunct payroll authorizations, assisting with course schedules, creating and distributing academic notices and informational materials, assisting with the Heber Springs Campus commencement program, and routine office management.
5. Supports academics by assisting the faculty with classroom technology, course scheduling, scanning, copying, organizing teaching materials, scheduling facilities, and proctoring exams.
6.. Serves as a point of contact and assists with scheduling, arrangements, and communications for Community Education and Workforce Education programming, student recruitment events, and other community engagement events and processes.

Required Qualifications:

• 
  Education: Knowledge of a specialized field (however acquired), such as basic accounting, computer, etc. Equivalent of four years in high school, plus night, trade extension, or correspondence school specialized training, equal to two years of college.

• 
  Experience General: 2 years related experience and/or training.

Minimum Salary or Salary Range:

$26,000

Stand:

regularly

Walk:

frequently

Sit:

regularly

Use hand to finger, handle, or feel:

continuously

Reach with hands and arms:

regularly

Climb or balance:

occasionally

Stoop, kneel, crouch or crawl:

occasionally

Talk or Hear:

regularly

Up to 10 pounds:

frequently

Up to 25 pounds:

occasionally

Does this position have any special vision requirements? Check all that apply.:

Close vision, Distance vision, Color vision, Peripheral vision, Depth perception, Ability to adjust focus

Background Check Statement:

This position will be subject to a pre-employment criminal, sex-offender registry background check. In cases where pre-determined, an additional financial/credit history/ background check may be required as well. Convictions that have been sealed or legally eradicated and misdemeanor convictions for which probation was completed and the case was dismissed, will be excluded. Disclosure does not constitute an automatic bar to employment. Factors such as dates of the offense, seriousness and nature of the violation, rehabilitation and position applied for will be taken into account.

Background Check Requirements:

Both

ASU Beebe EEO Statement :

Arkansas State University-Beebe shall provide equal opportunity for employment to all persons regardless of race, color, religion, sex, national origin, disability, age, or veteran status, and shall strive to achieve full and equal employment opportunity throughout our campuses for faculty and staff. Our goal is to foster a workplace community where individuals are valued for their diverse backgrounds and differences.

Posting Number:

NC2522014

Open Date:

09/27/2024

Open Until Filled:

No

Special Instructions to Applicants:

NOTE: If you are a veteran, disabled veteran, or spouse of a deceased veteran and would like Veteran's Preference, we will need to see proof of status in order to grant that. Please see Veteran's Preference section of the application for specific proof.


Applicants for this position with ASU-Beebe must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with ASU-Beebe such as H1-B, F-1 (CPT/OPT), TN or any other status.



U.S. Department of Labor

• Know Your Rights
  https://www.dol.gov/sites/dolgov/files/OFCCP/regs/compliance/posters/pdf/22-088_EEOC_KnowYourRights-ScreenRdr.pdf
  

• Family and Medical Leave Act (FMLA)
  https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf
  (English)
  https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlasp.pdf (Spanish)

• Employee Polygraph Protection Act
  https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf
  

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