Job Summary: We are looking for a detail-oriented Administrative Assistant to support our client's Accounts Payable and Accounts Receivable functions. The successful candidate will play a crucial role in ensuring accurate financial transactions, timely processing of invoices, and effective management of receivables.
Key Responsibilities:
Accounts Payable:
Process incoming invoices and verify accuracy against purchase orders and receipts.
Assist in preparing payment runs and ensure timely payments to vendors.
Maintain organized records of accounts payable transactions.
Support Accounts Payable Manager
Accounts Receivable:
Maintain organized records of accounts receivable transactions.
Respond to customer inquiries.
Maintain organized filing systems for accounts receivable transactions.
Support Account Receivable Manager
General Administrative Support:
Back up to receptionist: answering incoming calls and processing credit card/cash transactions. About 1-3k a day.
Supporting Office Manager and the sales office with various tasks.
Qualifications:
Education: High school diploma or equivalent
Experience: Previous experience in an administrative role with a focus on accounts payable and receivable preferred, but not required.
Skills:
Proficient in Microsoft Office Suite (Excel, Word, Outlook).
Strong organizational skills and attention to detail.
Excellent verbal and written communication skills.
Ability to multitask and prioritize effectively
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .
