GDH Consulting is hiring a highly skilled and motivated Administrative Assistant position for our client, to provide comprehensive administrative and liaison support. This role requires strong organizational and communication skills. The Administrative Assistant is responsible for a wide range of administrative tasks, including correspondence management, travel arrangements, office logistics, supply inventory, and coordination of meetings.
Provide administrative and liaison support to government management and other staff.
Serve as the Special Assistant and acting as the principal point of contact/liaison with the bureau's Office of the Assistant Secretary.
Coordinate administrative tasks such as travel arrangements, office logistics, supply inventory, and other special administrative support as required.
Manage incoming/outgoing correspondence, including reviewing, distributing, and maintaining related office files.
Assist with coordinating meetings, scheduling conference rooms, monitoring staff leave, ordering supplies, and other administrative duties.
Monitor internal tasks, deadlines, and deliverables in collaboration with Special Assistants.
Maintain office calendar, arrange appointments, and prepare meeting briefs and briefing materials.
Serve as T&A administrator, prepare and maintain T&A reports, and monitor office leave schedule.
Support the operational efficiency of automation equipment and coordinate IT support for conferences and events.
Develop and update standard operating procedures related to office administration.
Coordinate badge access for EAP employees.
Assist with GSD Tracker/Ariba requests, Rhythmyx updates, and evaluations process via GEMS.
Serve as SharePoint site expert, improving accessibility, archives, and functionality.
Provide coordination and quality control for communications within the office and with external stakeholders.
Contribute to program development, administrative policies, and processes.
Utilize independent judgment in researching regulations and guidelines to improve organizational efficiency and program effectiveness.
Provide support services for passport/visa program and escort personnel as required.
High school diploma or equivalent; associate's or bachelor's degree preferred.
6 to 9 years of general office experience or an equivalent combination of education and general office experience.
At least one year of experience with E2
Booking trips of various complexity, handling and assisting with trip vouchers.
Arranging trips for 10 or more people
Knowledge of State Department travel policy.
At least one year of experience with procuring supplies via ILMS/ARIBA.
Ability to manage multiple tasks, coordinate activities, and work well in a multi-cultural team environment.
Strong organizational, communication, and interpersonal skills.
Ability to work independently, assess priorities, and manage daily coordination of details.
Experience and proficiency in Department of State software and systems preferred but not required.
Basic computer skills (Microsoft Office suite).
Active Secret clearance required
Must pass pre-employment qualifications of our client who is a federal integrator
About GDH:
At GDH, we believe in the power of people and the importance of caring. Our culture statement, "We care about people," isn't just a tagline - it's the core of everything we do. GDH is a premier staffing and talent solutions company dedicated to helping businesses find the best talent and assisting job seekers in finding their dream jobs.
Who We Are:
GDH, founded in 2001, has grown into a leader in providing staffing solutions across various industries. We specialize in IT across several sectors, connecting top talent with leading enterprises. As a Best of Staffing firm recognized for excellence in client, employee, talent, and women's services, we pride ourselves on our commitment to quality and service.
Benefits of Working for GDH:
Professional Development
Competitive pay
Full health insurance
401k Plan
Holiday Pay
Gym Membership Reimbursement
Weekly Paycheck & Direct Deposit
& More!
GDH provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran's status or any other category protected by law. In addition to federal law requirements, GDH Consulting, Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities and/or employees. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits and training. Applicants with disabilities that require an accommodation or assistance in applying and/or for interviewing, please contact our HR Department.
Please visit our notice of collection for California applicants.
