Job Description: Oregon Health & Science University
Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.
Program Administrator 1
US-OR-Portland
Job ID: 2024-32195 Type: Regular Full-Time # of Openings: 1 Category: Management/Supervisory Portland, OR (Waterfront)
Overview
Key Responsibilities:
Provides confidential executive support to OHSU Professor/PI Andrew Emili, including but not limited to:
Management of calendars, meetings and travel arrangements plus scheduling priorities and coordinates day-to-day and monthly activities
Advises PI commitments and obligations, and communicates to other lab members and OHSU staff on behalf of leadership.
Prepares and initiates correspondence with officials and collaborators
Composes, drafts and edits a variety of documents, many of a sensitive, timely and confidential nature, including correspondence, meeting agendas and summaries, scientific reports, research proposals, collaborative agreements, and personnel documents.
Works with HR on recruiting efforts and assists with onboarding new employees
Compiles information regarding budget and use of funds.
Provides weekly support for the Emili Lab, which can include checking and keeping inventory, ordering and delivering supplies, maintaining common spaces such as kitchen, supply room, and conference rooms, and assisting employees and guests with questions, troubleshooting, maintenance requests, and wayfinding.
Assist with grant transfers, collate and update grant documentation, and submissions
Responsibilities
Education & experience:
Bachelor’s degree
3+ years’ experience in a research environment as a researcher or administrator
2+ years’ experience coordinating projects or programs
Knowledge, skills, and abilities:
Ability to thrive in an ambiguous environment
Demonstrative creative and proactive problem solving Proficiency in excel
Ability to prioritize multiple tasks at one time
Excellent communication, analytical and organizational skills: both written and verbal
Ability to work independently and as part of a team while being collaborative in resolving problems
Intermediate skills with Microsoft Office (Excel, Outlook, Access, Word, and PowerPoint) on Window OS. Ability to accurately type 60wpm
Working knowledge of Oracle
Must have demonstrated excellent customer service skills both on the phone and in person
Must possess energy and drive to coordinate multiple projects simultaneously
Ability to use tact and diplomacy to maintain effective working relationships
Qualifications
Master’s degree
Science background
5+ years’ experience in a research environment as a researcher or administrator
1+ year lab management experience or supervisory experience
