Williams Lea is hiring for a Hybrid Administrative Associate for our Wheeling, WV office to work Monday to Friday 8:00 am to 5:00 am or 9:00 am to 6:00 pm!
Pay: $15.68 - $16.50/hour
Benefits:
Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug)
401k Retirement Savings Plan Including Employer Match
Paid Time Off (PTO)
Life Insurance
Paid Parental Leave
Short-term & Long-term Disability
Healthcare & Dependent Care Flexible Spending Accounts
Domestic Partner Coverage
Commuter Benefits
Legal Assistance
Employee Assistance Program (EAP)
Company Provided Parking
Additional Employee Perks and Discounts
The Administrative Assistant is a professional delivering exceptional customer service to external stakeholders.
Job Duties
Maintain/cover the reception desk
Receive daily deliveries and mail
Greet and assist visitors to the office and provide general support (answer questions, photocopy, etc.) to visitors
Organize and schedule meetings and appointments in conference rooms, including assisting sub-tenants with conference room needs
Make arrangements for and coordinate catering for in-office events/meetings
Enter vendor invoices into Chrome River, investigate past due invoices and ensure payment
Print documents for other staff/attorneys
Prepare certified mailings
Prepare UPS packages
Ensure evening mail and UPS packages are sent
Coordinate activating/deactivating building access and parking cards
Clean conference rooms after meetings/events
Clean kitchen at end of the day
Back-up office services personnel when absent
Perform as back-up receptionist for other offices, when necessary
Carry out other administrative clerk duties such as light typing, copying, scanning, as needed
Job Qualifications
High school diploma or equivalent
Minimum (1) year administrative support experience preferably in a legal, banking or large corporate environment
Skilled in the use MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills
Familiar with other software programs for providing administrative support
Strong attention to detail; able to work on multiple projects simultaneously
Must have good organizational skills
Must be able to meet deadlines and complete all projects in a timely manner
Ability to handle sensitive and/or confidential documents and information
Able to exercise good judgment to make decisions that conform to business needs and policy
Good problem solving skills, with the ability and understanding of when to escalate a problem to a supervisory level
Ability to maintain professional composure when working with immediate deadlines
Ability to work both independently and collaboratively as part of a team
Ability to work in a fast paced environment
Ability to communicate professionally both verbally and in writing
Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions
Must be self-motivated with a positive attitude
Proven customer service skills are required in order to create, maintain and enhance customer relationships
Who we are: In a rapidly changing world, the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years.
Our 5,200+ talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments.
We're always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization.
It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law.
Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing.
