The College of Arts and Sciences is the largest academic unit at Indiana University Bloomington. It is composed of 40+ departments, 50+ Centers, Programs, and Institutes, while also including the Eskenazi School of Art, Architecture and Design, the Hamilton Lugar School of Global and International Studies, and The Media School. Faculty in the College teach over 50 percent of the Indiana University (Bloomington) credit hours and the College occupies about 1.3 million square feet of space in 80+ buildings on the Bloomington campus.
More information about the College of Arts and Sciences at Indiana University may be found here.
Job Summary
Reporting to the College Finance Office, this role serves as a senior financial manager for multiple assigned College units. Responsible for the efficient administration of College and IU processes to ensure ongoing fiscal stability of the assigned departments and centralized units.
Department-Specific Responsibilities
Manages the departmental budget construction process, monitors funding commitments, and approves expenditures.
Serves as financial link between the College Finance Office and departmental administrations.
Provides departmental finance and staff employee training, oversight, coordination, and consultation to ensure policy and process information is disseminated and successfully implemented.
Participates in the development, redesign, and oversight of College fiscal support systems and processes.
Provides fiscal, policy, and internal control management of all funds for assigned units in the College.
Provides daily oversight of how funds are spent and managed; ensure funds are budgeted appropriately and utilized according to purpose, budget and fiscal policy.
Reconciles accounts monthly. Review and analyze unit general fund and non-general fund financial variances from budget on an ongoing basis.
Creates financial reports for assigned units to identify funding gaps and report sustainability issues to the College Finance Office.
Oversees and monitors faculty internal award distribution, activity, and budgeting. Review and approve financial transactions in multiple systems, approve budget adjustments, open and close accounts, and provide guidance to principal investigators (PI¿s) and unit admins.
Manages financial operations of College units¿ external grants and contracts. Develop external-grant closing reports including projections as needed. Review and approve external grant proposal documents and attachments, ensuring compliance with College policies.
Serves as a Departmental contact to the IU Foundation (IUF) and maintain oversight for all IUF activities for assigned units. Serve as account supervisor on IUF accounts.
Ensures all IUF policies and practices are followed throughout all assigned units. Strategize with Chairs/Directors on the IUF¿s Target Spend Initiative and ensure all units meet required goals.
Analysis and Projections: Provide financial reports, models, and analyses on behalf of the College.
Develops financial projections for assigned accounts
Participates in the development, analysis, compilation, documentation, and dissemination of the College financial processes ensuring fiscal stability, integrity, and compliance with internal, institutional, and external policies.
Evaluates financial procedures and practices within assigned units to identify weaknesses; take remedial action to correct errors; coordinate the implementation of improved practices.
Notifies senior administrators of identified issues and make recommendations for resolution.
Participates in the development, analysis, compilation, documentation, and dissemination of the College financial processes ensuring fiscal stability, integrity, and compliance with internal, institutional, and external policies.
Evaluates financial procedures and practices within assigned units to identify weaknesses.
Takes remedial action to correct errors; coordinate the implementation of improved practices.
Notifies senior administrators of identified issues and make recommendations for resolution.
Provides departmental financial training to initiators/processors as needed. Provides oversight, coordination, and consultation to department processors to ensure university and campus policies are maintained. Participates and presents at monthly Fiscal Officers/Department Managers meeting upon request.
Provides ongoing guidance and instruction to College constituents regarding KFS, KC, IUIE, HRMS, BUY.IU, Chrome River, and other financial institutional systems and policies.
Participates in College-wide trainings upon request from College Finance.
General Responsibilities
Using knowledge and application of accepted procedures and standards, performs detailed financial and administrative tasks related to managing the daily and long-term financial and/or administrative operations of an organizational unit or an academic, research, and teaching department within a school or college.
Makes recommendations on policies and guidelines for division/department activities.
Controls all expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.
Manages general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.
Develops, plans, and makes recommendations on special projects, which may include space allocations, staffing, equipment purchases, and long-range plans.
Prepares operating and project budget drafts. Regularly explains financial concepts to non-financial employees.
Monitors division/departmental budgets and resolves or recommends resolutions for any significant deviations from approved budgets.
May conduct a variety of human resources activities including employment, labor relations, benefits, training, and classification for unit/department.
May provide guidance to lower-level employees.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
Bachelor's degree in finance, business, or related field
Preferred
Master's degree
WORK EXPERIENCE
Required
2 years of relevant experience
Preferred
5 years of professional, financial experience in budget forecasting, financial analysis and accounting is necessary for success in this role.
Familiarity and experience with IU systems, including KFS, KC, HRMS, TIME, SIS, BUY.IU, Chrome River systems, is preferred. Experience with the financial management of external funding is highly desirable.
SKILLS
Required
Proficient communication skills
Maintains a high degree of professionalism
Demonstrates time management and priority setting skills
Demonstrates a high commitment to quality
Possesses flexibility to work in a fast paced, dynamic environment
Seeks to acquire knowledge in area of specialty
Highly thorough and dependable
Demonstrates a high level of accuracy, even under pressure
Intermediate understanding of technology; experience using electronic platforms to perform various tasks
Demonstrates experience solving problems with independent thought
Proficiency in computer systems, including standard Office software; advanced Excel and database skills, including familiarity with complex formulas and Pivot Tables
Ability to use standard office equipment such as phone, fax, scanner, etc
Experience managing workflows, processes, and/or data entry
Intermediate accounting skills; ability to spot obvious errors; ability to develop a budget
Demonstrates ability to interpret and apply concepts and policies to daily work functions
Ability to clearly present material and make it accessible to a variety of audiences
Ability to interpret financial documents from an accounting, policy, and practice perspective
Preferred
Knowledge of IU policies, procedures, and systems, including HRMS, KFS, SIS, IUIE, ELVIS, ELVIRA, PeopleAdmin, etc.
Strong analytical and supervisory skills are necessary
Attention to detail, the ability to set priorities, and excellent problem-solving skills are critical
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Bloomington, Indiana
Advertised Salary
$56,000 - $62,000 annualized wage, paid monthly
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
Multiple plan options for medical insurance
Dental insurance
Health Savings Account with generous IU contribution
Life insurance, LTD, and AD&D options
Base retirement plan contribution from IU, subject to vesting
Additional supplemental retirement plan options
Tuition benefit for IU classes
10 paid holidays per year
Generous Paid Time Off
Paid Parental Leave
Employee Assistance Program (EAP)
Learn more about our benefits by reviewing our online Benefits Brochure.
Job Classification
Career Level: Career
FLSA: Exempt
Job Function: Finance
Job Family: Financial Administration
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Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
