Job Title: Travel Accounts Payable Support Specialist

Department: Operations – Services

Reports To: RavenTek Program Manager

Location: Washington D.C.

Schedule: Monday – Friday

Hours: Temporary Full-time, 40-hours/week

FLSA Status: Hourly, Non-exempt

Clearance: Top Secret

Position Summary

The Travel Accounts Payable Support Specialist will deliver operational and transitional support to a government client, assisting the Transition Team in advancing the program's mission. This role is vital to RavenTek's success on the contract and reflects its commitment to supporting the government customer.

Essential Duties and Responsibilities

• Input data into the Travel Accounts Payable system, assisting in the tracking and documentation of travel reimbursements, timelines, and payment statuses.
• Maintain precise and up-to-date records of travel expenses and reimbursement details, ensuring accuracy and compliance with internal guidelines.
• Process and support travel reimbursement payouts, reviewing requests to ensure adherence to organizational policies and guidelines.
• Address queries and provide customer support regarding travel reimbursement policies, payment statuses, and any related inquiries.
• Ensure all records and transactions comply with EOP policies and procedures, supporting internal audits and data accuracy.
• Enter actual time worked, once complete, at the end of the day, or no later than 10:00 a.m. the following workday, and submit timesheets at the end of each pay period.
• Submit Status Reports as required by manager by deadline provided.
• Monitor RavenTek email on a regular basis, at least 3 times per week, and respond accordingly.
• Complete required compliance training as assigned.
• Other duties as assigned.

Knowledge and Critical Skills

• Strong organizational skills with attention to detail.
• Proficient in data entry with a focus on accuracy.
• Ability to communicate effectively and handle inquiries professionally.

Education & Work Experience

• High school diploma or equivalent required.
• A minimum of one year of experience in a similar role, providing customer, basic clerical, and administrative support.

Certifications, Licenses

• N/A

Special Requirements

• Top Secret clearance required.

Work Environment

Employee will be working indoors in an office environment with other people. Potential moderate temperature fluctuations. Typical indoor and computer related noise level, and typical office, paper, and equipment related dust. Exposure to video display terminals occurs on a regular basis.

Physical Demands

To successfully perform the essential functions of the job, the employee needs to be able to sit at a workstation for extended periods; use hand(s) to handle or feel objects, tools, or controls; reach with hands and arms; talk and hear; see to read printed materials and computer screens; mobility to work in a typical office setting. Ability to work on desktop or laptop computer for extended periods of time reading, reviewing/analyzing information, and may be required to provide recommendations, summaries and/or reports in written format. Must be able to effectively communicate with others verbally and in writing. Employee must be able to lift and/or move moderate amounts of weight, typically up to 20 pounds. Regular and predictable attendance is essential.

ADA: RavenTek will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

EEO/AA: RavenTek does not discriminate based on race, color, national origin, sex, religion, age, disability, sexual orientation, gender identity, veteran status, height, weight, or marital status in employment or the provision of services and is an equal access/equal opportunity/affirmative action employer.

This job description is not intended to be an all-inclusive list of duties and standards of the position and will be reviewed periodically as duties and responsibilities change with business necessity. Essential job functions are subject to modification. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

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