Guided by department objectives and priorities, performs a variety of Litigation and Transaction secretarial tasks to support assigned attorneys and other timekeepers. Provides a high level of client service and support while producing a high volume of consistently excellent work products. Maintains a general knowledge of the Firm's practice areas and a specialized knowledge of the assigned attorneys' practice area(s) and clients in order to enhance and promote communication between attorneys and their clients and to provide excellent, personalized service to support attorney/client relationships. Ensures client service and satisfaction are attained in all areas of position.
Secretarial Support
Assist in all phases of a matter from case inception through trial or resolution.
Coordinate management of case documents, including organization, review and production of documents.
Assist with the preparation of court filings, confirming proper Bluebook citation, proofreading, and assembling of exhibits and appendices.
Assist with depositions, including preparation of witness files, exhibits, notices and subpoenas.
Assist with trial preparation and logistics, including preparation of witness files, management of exhibits,
Provides professional client relationship management with external clients.
Creates, edits, and proofreads complex and practice-specific legal documents, forms, and correspondence, ensuring accuracy and completeness.
In conjunction with Paralegals, may prepare or coordinate the preparation of Responses to Auditor Requests. Assists with preparation of Opinion Letters.
Creates and maintains client/matter lists and communication lists.
Organizes and accurately maintains physical and electronic documents and files in a timely manner. Creates and maintains working files and binders as requested. Utilizes Firm provided software to accurately store email messages, and maintain and retrieve files.
Utilizes Outlook to schedule appointments and calendar dates. Maintains contacts in Outlook.
Assists with timenote entry, including inputting timenotes, editing, proofreading, and closing them on a daily basis.
Demonstrates working knowledge of internet resources to perform basic legal research and print off cases, as requested.
Utilizes Elite software to open new matters, prepare engagement letters, and process conflict reports.
Collaborates with Client Account Manager and assigned timekeepers to manage billing process, including editing prebills, generating reports, and sending out final invoices. May assist with collection efforts. Coordinates client, matter and timekeeper inquiries.
Provides backup support to other attorneys and timekeepers as needed. Volunteers for overflow work assignments when time permits and actively seeks to maximize productivity and promote teamwork. Participates in departmental projects designed to streamline workflow and/or resolve issues.
Answers telephones and relays messages. Arranges conference calls, video conferences and live meetings.
Copies, scans, faxes, and prints documents and attachments.
Makes conference room reservations, coordinates meals, multimedia, and other services as requested.
Coordinates travel arrangements through the Firm's travel department as requested.
Prepares expense reimbursements, arranges for payment of invoices, and prepares check requests as needed.
May participate in the organization and planning of events.
May assist in the preparation of marketing materials as requested.
Consistently promote and model the Firm's Client Service Principles in leadership, teamwork, work product, and personal interaction.
Ensure compliance with the Firm's Information Handling Policy, including safeguarding confidential and personal information, and reporting any suspected breach appropriately and immediately.
Adhere to the Firm's General Safety Practices and any unique safety practices for department and building.
ABOUT YOU
High School Diploma required, Associate Degree preferred.
Minimum of 3 years recent Legal Secretarial experience, and/or 3 years of Administrative Secretary experience.
Experience working in a large law firm preferred.
Strong organizational skills and the ability to apply strong attention to detail to all levels of work.
Ability to multi-task, prioritizes work, and meet deadlines.
Ability to work under pressure and complete job assignments in an accurate and timely manner.
Excellent communication skills and the ability to build effective internal and external client relationships.
Ability to interact effectively with all levels of management and staff and a variety of external entities including clients and prospective clients of the Firm.
Highly proficient with Windows-based software used by the firm, including MS Word, PowerPoint, Excel, Outlook and Mac Pac. Working knowledge of database, and time and attendance tracking applications.
Typing speed of 70 wpm with high level of accuracy.
Flexibility regarding work schedule and availability to work overtime required.
Excellent teamwork skills and commitment to delivering client service by assisting co-workers.
ABOUT MOFO
At MoFo, we collaborate as one firm, across borders, practice areas, and business functions and value fresh ideas and innovation over conformity and competition.
MoFo offers a comprehensive benefits package starting on your first day.
A variety of options for medical, dental, vision, life and disability coverage to meet the needs of you and your family.
Industry-leading parental leave and family benefits including adoption and fertility treatment options and backup child and elder care.
Global wellness program, including free access to Talkspace and Calm apps.
Annual community service day to make an impact on your community and a birthday holiday just for fun.
Education reimbursement annually.
Dedicated Talent Development team.
Competitive annual profit-sharing contribution.
Morrison & Foerster is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, religion, creed, ethnic or national origin, ancestry, age, disability, veteran or military status, marital status, pregnancy, sexual orientation, gender identity, domestic partner status, and other categories protected by applicable laws, or in retaliation for opposition to any practices forbidden under this policy.
