Provides comprehensive administrative support to attorneys and business professionals.
Creates, edits, and proofreads complex and practice-specific legal documents, forms, and correspondence, ensuring accuracy and completeness.
In conjunction with Paralegals, may prepare or coordinate the preparation of Responses to Auditor Requests. Assists with preparation of Opinion Letters.
Creates and maintains client/matter lists and communication lists.
Organizes and accurately maintains physical and electronic documents and files in a timely manner. Creates and maintains working files and binders as requested. Utilizes Firm provided software to accurately store email messages, and maintain and retrieve files.
Utilizes Outlook to schedule appointments and calendar dates. Maintains contacts in Outlook.
Assists with timenote entry, including inputting timenotes, editing, proofreading, and closing them on a daily basis.
Demonstrates working knowledge of internet resources to perform basic legal research and print off cases, as requested.
Utilizes Ework software to open new matters, prepare engagement letters, and process conflict reports.
Collaborates with Client Account Manager and assigned timekeepers to manage billing process, including editing prebills.
Initiates client file transfer requests and assists with client disengagements.
Provides backup support to the legal secretary.
Answers telephones and relays messages. Arranges conference calls, video conferences and live meetings.
Copies, scans, faxes, and prints documents and attachments.
Prepares materials for mailing and overnight delivery, including printing, assembling, copying, and ensuring appropriate delivery.
Receives deliveries of items such as faxes, files, and boxes, and routes them appropriately.
Makes conference room reservations, coordinates meals, multimedia, and other services as requested.
Coordinates travel arrangements through the Firm's travel department as requested.
Prepares expense reimbursements, arranges for payment of invoices, and prepares check requests as needed.
In conjunction with the Records Department, assists with the organization and preparations of materials for storage. Assists with maintaining high density storage area.
May assist in the preparation of marketing materials as requested.
Consistently promote and model the Firm's Client Service Principles in leadership, teamwork, work product, and personal interaction.
Ensure compliance with the Firm's Information Handling Policy, including safeguarding confidential and personal information, and reporting any suspected breach appropriately and immediately.
Adhere to the Firm's General Safety Practices and any unique safety practices for department and building
ABOUT YOU
High School Diploma required, Associate Degree preferred.
Minimum of 3 years recent Administrative Secretary experience, and/or 3 years of Legal Secretarial experience.
Experience working in a large law firm preferred.
Strong organizational skills and the ability to apply strong attention to detail to all levels of work.
Ability to multi-task, prioritizes work, and meet deadlines.
Ability to work under pressure and complete job assignments in an accurate and timely manner.
Excellent communication skills and the ability to build effective internal and external client relationships.
Ability to interact effectively with all levels of management and staff and a variety of external entities including clients and prospective clients of the Firm.
Highly proficient with Windows-based software used by the firm, including MS Word, PowerPoint, Excel, Outlook and Mac Pac. Working knowledge of database, and time and attendance tracking applications.
Typing speed of 70 wpm with high level of accuracy.
Flexibility regarding work schedule and availability to work overtime required.
Excellent teamwork skills and commitment to delivering client service by assisting co-workers.
ABOUT MOFO
At MoFo, we collaborate as one firm, across borders, practice areas, and business functions and value fresh ideas and innovation over conformity and competition.
MoFo offers a comprehensive benefits package starting on your first day.
A variety of options for medical, dental, vision, life and disability coverage to meet the needs of you and your family.
Industry-leading parental leave and family benefits including adoption and fertility treatment options and backup child and elder care.
Global wellness program, including free access to Talkspace and Calm apps.
Annual community service day to make an impact on your community and a birthday holiday just for fun.
Education reimbursement annually.
Dedicated Talent Development team.
Competitive annual profit-sharing contribution.
Morrison & Foerster is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, religion, creed, ethnic or national origin, ancestry, age, disability, veteran or military status, marital status, pregnancy, sexual orientation, gender identity, domestic partner status, and other categories protected by applicable laws, or in retaliation for opposition to any practices forbidden under this policy.
