HR Assistant Opportunity at a Leading Medical Aesthetic Company



Ultimate Staffing is excited to offer an opportunity for a Human Resources Assistant to join a renowned medical aesthetic company known for its cutting-edge treatments and exceptional patient care. Our client is a leader in the medical aesthetics industry, specializing in advanced skincare treatments, injectables, and non-surgical procedures. We are seeking a detail-oriented and proactive candidate to support the HR department and contribute to the smooth operation of this fast-growing company.



Location: Fully Onsite in Mission Viejo, CA

Job Type: Temp-to-Hire (Transition to permanent after 4 months)

Schedule: Monday to Friday, 8:00 AM - 5:00 PM



Role Overview:



We are looking for a detail-oriented and highly organized HR Assistant to join our dynamic team in the medical aesthetics industry. In this role, you will be crucial in supporting our Human Resources department with a variety of HR functions, from recruitment to employee relations and HR administration. Your work will help ensure a smooth, efficient, and positive employee experience for our growing team.



Key Responsibilities:

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  Recruitment Support: Assist with job postings, resume screening, scheduling interviews, and communicating with candidates.


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  Employee Onboarding: Help manage the onboarding process for new hires, including preparing documentation, conducting orientations, and ensuring all compliance requirements are met.


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  Employee Records: Maintain and update employee files and HR databases, ensuring confidentiality and compliance with company policies.


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  Benefits Administration: Assist with benefits enrollment, changes, and inquiries, and maintain accurate records related to benefits programs.


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  Timekeeping & Attendance: Monitor and track employee attendance, leave requests, and assist with time-off approvals.


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  HR Compliance: Help ensure the company remains in compliance with labor laws and HR best practices by assisting with audits and updating policies.


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  Employee Relations: Provide support in resolving employee concerns and help foster a positive and collaborative work environment.


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  General HR Administration: Assist in preparing reports, presentations, and HR-related communications. Handle general administrative tasks such as maintaining office supplies, coordinating meetings, and managing HR calendars.


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  Employee Training: Assist in the coordination of training sessions and development programs for staff.

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  Education: Bachelor's or Associate's degree in Human Resources, Business Administration, or a related field preferred, but not required.


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  Experience: Minimum of 1 year of experience in an HR assistant or administrative role, preferably in a healthcare, wellness, or aesthetic environment.


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  Skills:
  
  
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  
  
  • Strong organizational and multitasking skills with the ability to prioritize effectively.
  
  
  • Excellent written and verbal communication skills.
  
  
  • Ability to maintain confidentiality and handle sensitive information with professionalism and discretion.
  
  
  • Ability to work independently and as part of a team in a fast-paced environment.
  
  
  
  

• Become a part of an innovative medical aesthetic company recognized for its commitment to patient care and advanced treatments.


• Enjoy a collaborative and supportive work environment where your contributions directly impact the success and growth of the c