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PacificSource is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, sexual orientation, gender identity or age.
Diversity and Inclusion: PacificSource values the diversity of the people we hire and serve. We are committed to creating a diverse environment and fostering a workplace in which individual differences are appreciated, respected and responded to in ways that fully develop and utilize each person's talents and strengths.
The Workday Administrator will oversee the system's configuration, updates, and troubleshooting while supporting and training end-users for optimal functionality for Workday and other ancillary HR systems. This position will focus on the HR modules of Workday (HCM, Benefits, Time, Absence, Talent, Recruiting, and Learning) and serve as a member of the department's Workday team. The role is responsible for data integrity, data workflows, system configuration, administrative system requests, testing, issue resolution, reporting and data analysis. The incumbent will maintain an extremely high level of confidentiality, accuracy, and integrity.
Essential Responsibilities:
Along with the Director of HR Operations, manage and maintain the Workday system, including configuration, updates, and troubleshooting.
Create and maintain processes and workflow documents. Identify changes, updates, opportunities within the modules and procedures, and implement any approved changes.
Prepare, test and execute annual Workday projects and tasks, including but not limited to, objective setting, mid- year and annual review processes. 9-boxing, bonus and merit processes, data integrity project, open enrollment, etc. Ensure timely launch and successful completion.
Analyze, validate, and audit system data, ensuring data accuracy, and legal compliance. Develop custom reports and dashboards to provide meaningful data analysis. Maintain custom reports scheduled for automatic delivery.
Maintain working knowledge of HR functional areas to understand HR's software, data, and reporting needs. Partner with HR Business Partners and business leaders to ensure the design and development of Workday functionality meets the evolving needs of the business. Collaborate with cross-functional teams to improve processes and analyze business requirements for configurations.
Setup and maintain system configurations, automated business processes, system security; as well as integrations. Ensure compliance of design and system integration protocol/guidelines meet internal standards. Analyze and document business requirements for projects and software configurations and make these configurations in the software. Implement and manage standard testing procedures for application release updates, which includes creating, reviewing, executing, and tracking test plans and results.
Provide direction and feedback to end users on issue resolution and affect change management, as well as guidance towards proper administrative and technical standards. Create training documents and/or videos and conduct training sessions with end-users, as necessary.
Research and troubleshoot non-routine HR system issues, including creating and monitoring service requests with software vendors and consultants, as required.
Manage multiple projects with competing priorities to ensure all requests are handled in a timely manner.
Provide leadership, coaching and training support to all other staff across the organization that have Workday in their roles and responsibilities (i.e. super-users, HRBP's).
Proactively prepare for the bi-annual Workday release cycle. Research new functionality to be released and functionality to be deprecated. Collaborate with SMEs to share release details, establish a testing plan and ensure their testing is completed. Complete testing and ensure all general functionality, reports, integrations, etc. functions and make changes to business processes, fields, etc. as required.
Serve as liaison between HR, information services, external vendors, and other stakeholders for HRIS projects. Organize and oversee HR systems related projects. Build project plans and ensure adherence to schedule and other specifications. Participate in development of POR requests.
Supporting Responsibilities:
Meet department and company performance and attendance expectations.
Follow the PacificSource privacy policy and HIPAA laws and regulations concerning confidentiality and security of protected health information.
Perform other duties as assigned.
SUCCESS PROFILE
Work Experience: A minimum of 4 years of experience in HRIS with 2+ years of experience with Workday required.
Education, Certificates, Licenses: Bachelor's degree in Human Resources Management, Business Administration, or related field, or equivalent years of experience required.
Knowledge: Ability to interact with and present to all levels of leadership across the company. Ability to manage multiple complex projects simultaneously. Ability to guide internal customers through the design and delivery of new functionality through a thorough understanding of data and the organization structure. Experience performing analysis of data to meet the needs of customers (HR Business Partners, business or functional leaders, etc.) and to aid in decision making. Experience working cross functionally with teams to gather information/data needed to conduct business needs analysis. Ability to quickly zero in on the highest priorities that add the most value. Eliminate roadblocks and quickly sense what will help or hinder accomplishing a goal.
Competencies:
Adaptability
Building Customer Loyalty
Building Strategic Work Relationships
Building Trust
Continuous Improvement
Contributing to Team Success
Planning and Organizing
Work Standards
Environment: Work inside in a general office setting with ergonomically configured equipment. Travel is required approximately 5% of the time.
Skills:
Accountability, Collaboration, Communication (written/verbal), Flexibility, Listening (active), Organizational skills/Planning and Organization, Problem Solving, Teamwork
Our Values
We live and breathe our values. In fact, our culture is driven by these seven core values which guide us in how we do business:
We are committed to doing the right thing.
We are one team working toward a common goal.
We are each responsible for customer service.
We practice open communication at all levels of the company to foster individual, team and company growth.
We actively participate in efforts to improve our many communities-internally and externally.
We actively work to advance social justice, equity, diversity and inclusion in our workplace, the healthcare system and community.
We encourage creativity, innovation, and the pursuit of excellence.
Physical Requirements: Stoop and bend. Sit and/or stand for extended periods of time while performing core job functions. Repetitive motions to include typing, sorting and filing. Light lifting and carrying of files and business materials. Ability to read and comprehend both written and spoken English. Communicate clearly and effectively.
Disclaimer: This job description indicates the general nature and level of work performed by employees within this position and is subject to change. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this position. Employment remains AT-WILL at all times.
