Our client, a higher education institution in Boston, is seeking a temporary Staff Assistant to join their team! This position is running approximately from 11/18 to 2/17, working 35 hours a week, and is compensating $24.20 an hour. This position includes providing administrative support to a Department including duties such as calendar management, processing payments, assisting with projects and events, and course management and scheduling. This role is onsite in Boston. Interested and qualified candidates are encouraged to apply!
Responsibilities:
Process payments and reimbursements using online financial systems (Concur, corporate and purchasing cards, Web voucher)
Arrange travel, calendar management, and meeting scheduling.
Administrative tasks such as managing incoming calls, receiving and distributing mail, preparing documents, managing departmental data (paper and electronic), and ordering/maintaining supplies.
Assist with the organization/implementation of department projects and events as well as other administrative duties as necessary.
Course management/scheduling (including but not limited to preparing and/or uploading course materials to online platforms, communications to students, and schedule management), pre-doctoral curriculum courses, report preparation, correspondence, and group/individual communications.
Help coordinate didactic classes, syllabi for courses, continuing education courses, laboratory exercises, event planning, and clinical activities.
Assist with administration of faculty appointments, promotions, and visas.
Communicate with students, faculty members, colleagues within and outside, invited guests, and others as needed.
Keeping updated and complete electronic records (faculty, student, alumni, courses, financial payments).
Provide administrative support to department labs.
Other projects assigned by the Department Administrator and/or Department Chair.
Performs other related duties as assigned or requested.
Qualifications:
Bachelor's degree or 3 years of progressively responsible administrative experience.
Should demonstrate a strong knowledge of MS Office applications such as Outlook, SharePoint, Excel and Word.
Ability to manage complex and multiple projects simultaneously to meet the required deadlines.
Strong customer service and interpersonal skills.
Experience working in an academic setting preferred.
Experience in dental electronic health record management software a plus.
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .
