Job Description:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Assist with and ensure quality of client deliverables – Format documents, presentations and reports in Word, PowerPoint and Excel to meet Firm standards. Proofread and edit documents. Maintain client information in Practice Management system and input prospect information into Client Acceptance system. Perform client billings and monitor accounts receivable. Ensure electronic filing systems are maintained and comply with Firm’s standards. Ensure security, integrity, and confidentiality of data.


• Provide administrative duties and ensure the office is operating smoothly – Perform general support duties such as scanning, shredding, processing mail (incoming and outgoing), printing, shipping, deliveries, errands, and receptionist duties. Manage multiple calendars. Arrange meetings, conference calls and video conferences using Outlook and Zoom. Coordinate meals as needed. Process invoices for payment and oversee corporate credit card. Maintain and stock common areas such as workroom, supply room, conference rooms, and community kitchen and snack areas. Troubleshoot technology hardware and software issues as needed to assist staff.


• Maintain facilities and equipment – Manage relationships with vendors, service providers and landlord. Coordinate with IT department on all office equipment and maintain local inventory, storage, and distribution of equipment. Coordinate cleaning, security, and basic facility maintenance as well as office equipment repairs/maintenance.


• Perform data entry, research, and copywriting tasks – Enter data into Excel or other database systems. Perform research and compile data. Assist with writing copy when requested.

 

Work environment

Work to be performed in HORNE office setting Monday- Friday 8 AM-5 PM 

 

Physical demands

• Prolonged periods sitting at a desk and working on a computer.


• Must be able to lift up to 20 pounds at times.

 

Travel required

None

Required education and experience

• Minimum 1 years' experience copy editing/proofreading preferred.


• Minimum 1 years’ experience in a professional office environment required

Preferred education and experience

• Office management experience preferred


• Proven data entry skills


• Experience with various office equipment including printers, scanners, copiers, and video conferencing required


• Advanced Microsoft Office skills required including Word, Excel, PowerPoint and Outlook with experience coordinating calendars


• Experience overseeing/coordinating services such as catering, administrative, travel, technology, etc. preferred


• Experience with video conferencing applications including Zoom, Team, Webex, etc. preferred

 

Affirmative Action/EEO statement

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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