Job Description:

Summary/Objective:
The Equipment and Parts Purchasing Manager is responsible for executing the day-to-day purchasing activities for the Forestry, Heavy-Duty Equipment, vehicle parts, accessories, and warranty management tracking.
Essential functions:

Procure parts for all light, medium, and heavy-duty trucks, heavy duty equipment, and trailer repairs.
Responsible for the purchase order process from initial quote preparation to final verification as well as authorizing payments for purchases and reconcile paperwork against delivered items.
Manage supplier relationships by acting as the main contact for timely resolution of pricing, quality, quantity, delivery, and invoice issues.
Create supplier files with contact information, credit terms, and vendor information.
Maintain inventory accuracy, cycle counts, core and parts returns, and conduct inventory counts. Maintain a clean and organized inventory storage area, with a label system.
Work closely with the Equipment Shop Manager on all parts purchasing requests, convey pricing, and delivery time in order to schedule fleet repairs.
Must be detailed orientated with strong analytical, negotiation, and math skills.
Track and maintain accurate pricing of all inventory parts and supplies.
Monitor and follow up on supplier orders.
Pick up parts at vendors when necessary.
Process return to vendor claims when warranted and follow up on refunds.
Address and resolve supplier discrepancies, or incorrect parts sent in error.
Coordinate freight bill verifications and payment approvals for all shipping costs.
Must have a strong work ethic.
Other duties as assigned.

Knowledge of:

Methods, materials, tools and techniques used in the repair and maintenance of a variety of heavy-duty equipment, vehicles, and trailers.
Truck and heavy-duty equipment components well enough to accurately convey information to parts vendors.
Operating principles of gasoline, diesel, and alternative fueled engines.
Operating principles of light and heavy-duty vehicles and mechanical equipment.
Occupational hazards and standard safety precautions necessary in the work.
Electronic control systems are typically found on modern automotive equipment.

Ability to:

Anticipate the parts needs in order to support the fleet maintenance schedule.
Ability to effectively communicate procurement issues and delivery delays.
Operate engine and electrical diagnostic equipment, ARC and gas welders, soldering gun, air jacks, forklift, engine hoists, grinders, steam cleaner, high pressure washer, meters, gauges, hydraulic press, drill press, and a variety of power and hand tools to repair.
Ability to operate a hand truck, forklift, or other heavy equipment to load, unload, move, or store items according to delivery or routing documents, warehouse needs, or supervisor instructions.
Read and interpret and work from sketches, diagrams, and electrical schematics.
Think outside the box when procuring out of stock and discontinued parts that are needed for repairs, and to research and provide alternative sourcing options.
Understand and follow oral and written directions.
Write weekly reports, and business correspondence.
Detect and report defective materials or questionable conditions on received parts or equipment.

Competencies:

Attention to Detail: Accomplishing tasks by considering all areas involved no matter how small; showing concern for all aspects of the job, accurately checking processes and tasks, being watchful over a period of time.
Communication Skills: The ability to communicate clearly both verbally and written.
Adaptability: The ability to adapt to continuous change and business needs.
Innovation: The ability to generate and implement original ideas and practices.
Professional Development: Commitment to ongoing professional development and staying up to date with industry trends.
Confidentiality: Ensures the confidentiality of all sensitive data.
Cleanliness and Organization: The ability to maintain a worksite that is orderly, clean, and free from hazards, ensuring that the environment supports efficiency, safety, and productivity. Regular upkeep of workspaces, adherence to cleanliness protocols, and proactive management of potential risks.
Time Management: The ability to effectively manage time and prioritize tasks to meet deadlines.
Decision Making/Judgement: The ability to recognize and respond to problems, systematically gather information, sort through complex issues, seek input from others, address root cause of issues, make timely decisions, make difficult decisions, use consensus when possible, and communicate decisions to others.
Planning and Forecasting: The ability to set goals, outline steps, and make educated predictions to manage time and resources appropriately.
Compliance: Adheres to all regulatory and organizational policies and procedures.
Knowledge of Position: Understanding of principles, practices, and standards of job or department.

Supervisory responsibilities:

None

Work environment:

All work is performed either inside a machine shop with open bay doors, or outside in all types of various weather (i.e. heat, cold, wind, sun and inclement weather, etc.)
Exposure to all types of automotive solvents.
Exposure to all elements of nature on a regular basis.
Exposure to loud noise.
Exposure to fumes, odors, gases, dust, etc.

Physical demands: The physical demands below are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Occasionally sits; frequently stand, walk, stoop, kneel, and crouch; normal manual dexterity and eye-hand coordination.
Must be able to push and pull with hands, arms, and feet repetitively.
Must have good visual and auditory physical capabilities in order to manage sight and sounds in a hazardous machine shop environment.
Must be able to push, pull, climb, sit and stretch regularly while performing the essential functions of the job.
Must be able to be alert and cognitive of multiple concurrent activities of the construction site, including awareness of other employees, subcontractors, machinery, equipment, and moving traffic when applicable.
Must be able to work around loud noises.
Must have coordination between hands, eyes, and feet to guide equipment and objects is required.
Must be able to mount and dismount safely off vehicles and equipment.
Must be able to wear appropriate personal protective equipment.
Must be able to walk on uneven terrain.
Must be able to lift up to 60 pounds.
Specific vision abilities required by this position include close, distance, peripheral, depth perception, and ability to adjust focus.

Required education and experience:

High School Graduate or General Education Degree (GED): or Work Equivalent in a vocational Diesel or Automotive program.
At least 2 years supervisory experience.
Must be mechanically inclined.

Preferred education and experience:

A job for which military experienced candidates are encouraged to apply.
Heavy equipment Mechanic Experience: 5 plus years
Fleet Mechanic Experience: 5 plus years

Additional eligibility requirements:

Must have a valid driver's license. A Commercial Driver's License is a plus.
Clean Driving Record: 5 years (Required).
Must be able to provide Motor Vehicle Record at time of job offer.
Must pass pre-employment drug testing.

Benefits:

Only full-time employees eligible
Dental insurance
Health insurance
Vision insurance
401k with employer match after I year of service

Other duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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