Manages the Wells Scholars Program online application submission system.
Maintains organized and up-to-date databases for the Program.
Ensures effective client communication with high school counselors and other stakeholders.
Organizes office operations and procedures, such as creation of Word and Excel files, data entry, flow of correspondence, filing, and other office services.
Tracks and documents expenses, specifically in the preparation of events and study abroad trips.
Manages front desk duties, including answering and directing phone calls, general correspondence and preparation of mailings.
Monitors the use of office supplies and equipment; reorders items as required.
May perform other duties related to maintaining an internal website and/or working with social media..
Assists in maintaining an organized and efficient office environment.
Uses excellent interpersonal skills to communicate effectively with team members.
Contributes to team efforts by accomplishing related tasks as needed.
General Responsibilities
Evaluates office production, revises procedures, or devises new forms to improve efficiency of workflow.
Organizes office operations and procedures, such as creation of Word and Excel files, bookkeeping, and preparation of payrolls, flow of correspondence, filing, requisition of supplies,
and other office services.
Oversees opening, sorting, and routing of incoming mail, answers correspondence and prepares outgoing mail.
Monitors the use of office supplies and equipment; reorders items as required.
Ensures that office procedures and policies are being maintained and communicated.
Compiles, copies, sorts, and files records of office activities.
May perform other duties related to maintaining an internal website and/or working with social media.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
High school diploma or equivalent (such as HSED or GED)
Preferred
Bachelor's degree
WORK EXPERIENCE
Required
2 years of relevant experience
SKILLS
Required
Proficient in English written and verbal communication skills
Effective interpersonal skills
Excellent organizational skills
Demonstrated ability to maintain confidential information
Demonstrates excellent judgment and decision making skills
Ability to simultaneously handle multiple priorities
Maintains a high degree of professionalism
Preferred
Manages the Wells Scholars Program online application submission system
Maintains organized and up-to-date databases for the Program
Ensures effective client communication with high school counselors and other stakeholders
Organizes office operations and procedures, such as creation of Word and Excel files, data entry, flow of correspondence, filing, and other office services
Tracking and documentation of expenses, specifically in the preparation of events and study abroad trips
Manages front desk duties, including answering and directing phone calls, general correspondence and preparation of mailings
Monitors the use of office supplies and equipment; reorders items as required
May perform other duties related to maintaining an internal website and/or working with social media.
Assists in maintaining an organized and efficient office environment
Uses excellent interpersonal skills to communicate effectively with team members
Contributes to team efforts by accomplishing related tasks as needed
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Bloomington, Indiana
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
Multiple plan options for medical insurance
Dental insurance
Health Savings Account with generous IU contribution
Life insurance, LTD, and AD&D options
Base retirement plan contribution from IU, subject to vesting
Additional supplemental retirement plan options
Tuition benefit for IU classes
10 paid holidays per year
Generous Paid Time Off
Paid Parental Leave
Employee Assistance Program (EAP)
Learn more about our benefits by reviewing our online Benefits Brochure.
Job Classification
Career Level: Intermediate
FLSA: Nonexempt
Job Function: General Administration
Job Family: Administrative Generalist
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Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
