Responsible for providing support to fee-earner(s) and market leadership, and supporting the office needs of our South Florida locations. Senior Administrator will work with Brokers, Managing Principal and local Operations. Job Description Job Description
Administration and Office Support
Assist in planning and coordination of basic travel arrangements
Organize, assist, and/or lead internal meetings and events as required
Evaluate and document innovative service delivery options and share insights across markets
Ensure company policies are followed
Scheduling Meetings
Assist in the Creation and/or editing of presentation materials including flyers, leasing proposals, eblasts and invitations using standard marketing approved templates.
Manage e blasts and digital marketing campaigns
Information tracking
Track Opportunities, Listings, and Deal-Related Expenses
Maintain and update CRM system per guidelines with new opportunities by working with fee-earners and Client Coordinators
Check for any conflicts/duplicates in opportunity ownership and escalate to Director of Market Operations, as needed
Maintain tracking of expenses related to deals, using Commissions Accounting and CRM Systems
Track expense budgets for all deals and escalate to Director of Market Operations, as needed
Update CRM upon closing of deals
Work with the team to collect necessary documentation and deliver to Revenue Accountant
Enter Expense Reports
Collect expense reimbursement documents, such as receipts, and other information from fee-earners.
Attribute expenses to specific deals or other codes and track against deal budget
Enter expense reports into Workday
Vendor Management / Administration
Work with vendors and suppliers for deal related services
Coordinate Events and Conferences
Coordinate catering, conference room space, invitations, and other event planning activities as needed
File Management
Maintaining file system for the team, s upport Sales, Transactions and Marketing
Assist in the Creation and/or editing of presentation materials including flyers, leasing proposals, e-blasts and invitations using standard marketing approved templates.
Assist in the production and distribution of reports, proposals and other materials
Responsible for client / contact mailing campaigns
Creation and execution of printed materials and other deliverables
Update and maintain client database
Important Education
High School Diploma or GED
Important Experience
3-7+ years of administrative support experience
Executive level professional support experience a plus
Exposure to project and process management
Additional Eligibility Qualifications
Proven ability in conflict resolution
Excellent written, oral, and presentation skills
Basic/Intermediate/Advanced Microsoft Office Suite skills, including Access, Excel, Outlook, PowerPoint, Publisher, Word, Project (please delete/edit as applicable)
Adobe In-Design experience highly preferred
Ability to plan, organize, and manage processes
Knowledge of department policies and guidelines
Knowledge of HR practices and office administrative duties
Ability to toggle between two South Florida locations weekly
WORK ENVIRONMENT
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Regularly required to travel outside between properties in varying weather conditions.
Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com . Please refer to the job title and job location when you contact us.
