Performs a wide range of highly skilled administrative duties for Prof. Arthur Kleinman, faculty in the Social Anthropology Program in the Department of Anthropology. Executes, with proficiency, a broad range of technical systems in supporting teaching and research. Prepares materials for publications and/or grants. Prioritizes multiple tasks in a competing environment.
Position Description
Typical Duties
Manage Prof. Kleinman¿s calendar, including scheduling complex domestic, international and ground travel; setting up conference calls, adding all faculty meetings, committee meetings, individual and medical appointments, and student office hours.
Make restaurant reservations for business meetings, order catering, reserve meeting rooms, conduct doodle polls. Create travel itineraries.
Open, read and prioritize all correspondence (email and print) on a daily basis; answer all correspondence either by Prof. Kleinman¿s dictation or on his behalf.
Triage questions related to diverse activities involving research collaborations world-wide in Medical Anthropology
Triage questions/issues related to several grants for which Prof. Kleinman is the PI, with collaborators in US and China
Typing, editing and coordinating submission of all letters of recommendation for undergraduate and graduate students, alumni and researchers of the Medical Anthropology Program
Manuscripts and articles: typing, editing, proofreading, submitting to editors and publishers
Processes financial reimbursements, corporate card payments for Prof. Kleinman and researchers affiliated with Medical Anthropology
Hire and oversee student/temporary (and regular**) employees performing work for Dr. Kleinman¿s teaching and research
Research for course syllabi, course preparation, articles and book manuscripts. Prepare power point presentation slides for course lectures and invited talks
Manage grant applications, bio-sketch and cv updates
Coordinate compliance reporting ¿FAS Faculty Activity Reports, IRB documents, Copyright Agreements and Conflict of Interest Reporting for FAS and HMS GHSM
Records management, including paper and electronic filing and file creation; coordinate with University Archives for file transfers
Shelve and organize medical anthropology journals
Administer and advertise annual Joan Kleinman Travel Grant through GHSM, receive applications, distribute to committee, communicate with GHSM about awardees.
Basic Qualifications
Basic/Required Qualifications: A minimum of three years progressively responsive work experience in a comparable administrative environment.
Additional Qualifications and Skills
Additional/Preferred Qualifications:
Bachelor's degree strongly preferred. The successful candidate will have superior organizational skills and a proven ability to effectively handle quickly changing priorities and adjust work flow accordingly, both as part of a team as well as independently with minimal supervision. Must have ability to multi-task, prioritize, and ask clarifying questions. Excellent oral, written, and interpersonal communication skills are necessary with a proven ability to forge strong, collaborative relationships. Strong customer service skills. Demonstrated experience organizing and completing assignments with accuracy amid interruptions; attention to detail is imperative. Proven ability to demonstrate critical judgment and to handle complex and confidential information with discretion is essential. Solid computer skills required. Demonstrated effectiveness in leading projects that cut across departments. Superior written, interpersonal, editing and communications skills.
Additional Information
We regret that we will not be able to provide visa sponsorship for this position.
All formal written offers will be made by FAS Human Resources.
Benefits
We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
LinkedIn Recruiter Tag (for internal use only)
#LI-JB1
Department Office Location: USA - MA - Cambridge
Job Code: 403039 Faculty Assistant III
Job Function: General Administration
Work Format: Hybrid (partially on-site, partially remote)
Sub Unit: Social Sciences
Salary Grade: 055
Department: Anthropology
Union: 55 - Hvd Union Cler & Tech Workers
Time Status: Full-time
Pre-Employment Screening: Identity
Commitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
