Are you a person who thrives in a dynamic organization where you can fully utilize your skills and experience? NVIDIA is the world leader in Visual Computing. We are passionate about four markets: Gaming, Automotive, Enterprise Graphics and HPC/Cloud Datacenters; in addition to our traditional OEM business. We are well-positioned as the 'AI Computing Company', and our GPUs are the brains powering modern Deep Learning software frameworks, accelerated analytics, big data, modern data centers, smart cities, and driving autonomous vehicles.
We are looking for an experienced, dedicated and reliable Executive Assistant to provide general administration and project management support to the Ops organization. The ideal candidate is highly self-motivated, professional, and capable of managing their work and prioritizing tasks in a constantly evolving environment. This is a contract to hire opportunity in Santa Clara, CA.
What you'll be doing:
This role is full-time onsite in Santa Clara - you will need to be in the office 5-days a week. In this role you will be part of a 3-person team that will assist the office of the Executive Vice President of Operations by being the backup support:
Serve as a trusted partner to the Lead Exec Admin of Operations and help drive initiatives on behalf of the Ops Team - ideal candidate will be comfortable with accepting tasks from Lead Exec Admin. Candidate will handle all tasks related to Ops Team while Lead Exec Admin focuses on Executive Vice President's requests.
Maintain efficient and productive calendars for Ops Team Leaders - optimize the operating calendar in a way that enables effective execution and alignment
Act as the administrative point of contact between the executives and internal/external clients
Responsible for coordinating staff meetings, business review meetings, employee meetings, and team meetings
Lead and manage event planning for celebrations - must be detail oriented, creative, and up with the latest and greatest trends while budget conscious
Create Excel Charts & PowerPoint presentations - will be creating BOD & All Hands slides, chart creation/formatting required in Excel, animation and innovative modern ideas required for PowerPoint slide creation
Work individually and with team members to plan and coordinate detailed logistics for events and conferences, including travel and setting up meetings with customers and partners involving webcasting and presentations. Also including managing travel documentation for business travel - provide necessary forms for Travel Visas & Passport Renewals, submit, and track
Manage and coordinate service contracts and invoices for a variety of functional groups and maintain email aliases, org charts, invoice tracking, office supplies, etc.
Involvement with Space Planning & Facilities Requests - lead all aspects of space plans and facilities requirements for the team (includes floor re-shuffles, new hire setups, etc.)
Work on special projects as needed and provide support to executives outside of normal business hours as necessary as well as handle corporate moral gifts - order gifts for life's expected and unexpected events
What we need to see:
BA degree or equivalent experience
15+ years of experience as an Executive Administrative Assistant reporting directly to a C-level executive
Strong organizational, project management, and analytical skills with strong multi-tasking abilities
Creative skills are essential, modern design ideas required to build PowerPoint slides
Proven ability to work productively in a dynamic high-tech environment and handle sensitive information with appropriate confidentiality
Demonstrated ability to work effectively in a global company
Advanced MS Office, Outlook, and Teams/WebEx/ Zoom capability, including scheduling management for individuals and teams, building PowerPoint presentations, manipulating data in Excel, generating memoranda in Word, and preparing reports
Professional level written and verbal communication skills while also possessing great interpersonal skills as you will need to work well with others and have the ability to learn from situations that go amiss
Self-motivated, proactive, creative, flexible, and use good judgment to accomplish tasks on schedule with minimal direction and supervision
Passionate overachiever who enjoys going above and beyond with minimal external disruption during work hours
Ways to stand out from the crowd:
Balance multiple priorities and requests with appropriate attention to detail, follow up and confidentiality
Demonstrated ability to develop and sustain a level of teamwork and integrity among staff and clientele
Solution driven with a bias for action. Apply problem-solving skills to work through conflict in an effective and professional manner to maintain productive working relationships
Longevity - willingness to grow within the company and contribute to its success
We are widely considered to be one of the technology world's most desirable employers; we have some of the most forward-thinking and hardworking people in the world working for us and, due to unparalleled growth, best-in-class teams are rapidly growing! If you're creative and autonomous with a real passion for your work, we want to hear from you!
The base salary range is 92,000 USD - 166,750 USD. Your base salary will be determined based on your location, experience, and the pay of employees in similar positions.
You will also be eligible for equity and benefits. NVIDIA accepts applications on an ongoing basis.
NVIDIA is committed to fostering a diverse work environment and proud to be an equal opportunity employer. As we highly value diversity in our current and future employees, we do not discriminate (including in our hiring and promotion practices) on the basis of race, religion, color, national origin, gender, gender expression, sexual orientation, age, marital status, veteran status, disability status or any other characteristic protected by law.
